Administrative Assistant - Office & Property Support

Job Description

Job Description

Who we are looking for:

We are seeking a highly organized and proactive Administrative Assistant to support our legal team and assist with light property-related tasks. This dynamic role offers the opportunity to contribute to both the daily operations of a respected law firm and the smooth management of a small portfolio of local properties.

You’ll play an important role in maintaining organization, ensuring timely follow-through on office and property needs, and supporting the executive team in a fast-paced, professional environment. If you’re dependable, detail-oriented, and looking for a role with variety and responsibility, we encourage you to apply.

Key Responsibilities:

· Provide administrative support to attorneys and staff, including scheduling, document preparation, and file management

· Serve as a professional point of contact for clients—answering phones, relaying messages, and providing proficient assistance

· Manage client payments and maintain accurate financial records

· Coordinate calendars, travel arrangements, payments, and meeting logistics for executive staff

· Communicate with tenants and vendors regarding routine maintenance, rent collection, and property updates.

· Maintain up-to-date spreadsheets on mortgage payments, property management, and contractor services.

· Maintain office supplies and organized recordkeeping, including spreadsheets for property and administrative tracking

· Assist with light property visits

· Assist with various ad hoc projects as needed, contributing to team efforts and supporting the firm's objectives

What We’re Looking For:

· Strong communication and organizational skills

· Problem Solving Skills

· Ability to manage multiple tasks while maintaining attention to detail

· Professionalism, discretion, and a proactive mindset

· Proficiency in MS Office (Excel, Word, Outlook) and general tech-savviness

· Prior administrative experience required; property or executive support experience a plus

· Reliable transportation for occasional off-site tasks

Why Join Us?
Be part of a collaborative and supportive team where your contributions are valued and your role evolves with the needs of the business. This position is ideal for someone who enjoys variety, problem-solving, and working in a fast-paced professional environment.

Company DescriptionThe Presser Law Firm, P.A. is a leading law firm based in beautiful Boca Raton, Florida, specializing in transactional business law and asset protection. Our fast-paced and mission-driven team is committed to helping clients protect what matters most—and we’re looking for someone just as driven to join us.

Company Description

The Presser Law Firm, P.A. is a leading law firm based in beautiful Boca Raton, Florida, specializing in transactional business law and asset protection. Our fast-paced and mission-driven team is committed to helping clients protect what matters most—and we’re looking for someone just as driven to join us.