Scholarship Coordinator and Accounts Receivable Specialist

Job Description

Job Description

Position Title: Scholarship Coordinator and Accounts Receivable Specialist

Application Deadline: Open until filled

St. Mary’s Episcopal Day School is a co-educational Episcopal day school located in Tampa, Florida, serving approximately 446 children in Pre-Kindergarten through eighth grade. At St. Mary’s, we pride ourselves on offering our students a nurturing and challenging environment. Students graduate with a robust and well-rounded foundation in academics, athletics, visual and performing arts, technology, foreign language, religion, public speaking, and community service. Our students exemplify the St. Mary’s Episcopal Day School mission: Learn – Love – Lead – Inspiring curiosity, kindness, and dignity in a caring Christian community.

Position Description:

St. Mary’s is seeking a Scholarship Coordinator and Accounts Receivable Specialist. This is a full-time, benefits-eligible position in the Business Office. This individual will promote a respectful working environment with his/her department and the entire faculty. Work is performed under the supervision of the CFOO.

Successful candidates will understand and model St. Mary’s mission statement: Learn – Love – Lead – Inspiring curiosity, kindness, and dignity in a caring Christian community. In addition, the Accounts Receivable Specialist will have a proven ability to work and communicate well with coworkers, parents, vendors and students, embrace the St. Mary’s Episcopal Day School culture and educational model, collaborate with fellow faculty and staff members, and serve as a contributing member of the school community.

Essential Functions:

St. Mary’s Episcopal Day School seeks a dynamic individual to provide support to the Business Office.

Scholarship Coordinator responsibilities include:

• Serve as the primary point of contact for parents, the Business Office and scholarship funding organization
• Provide guidance and support to families navigating the scholarship process; follow up to ensure parents submit payment approvals in a timely manner
• Verify eligibility criteria and maintain thorough records of all applications and supporting documents
• Maintain detailed and accurate records of scholarship applications, awards, payments and compliance documentation
• Communicate effectively with all stakeholders to ensure understanding and adherence to compliance requirements
• Conduct regular compliance reviews and audits of scholarship processes
• Identify and address any compliance issues, and perform all tasks associated with compliance requirements
• Serve as primary point of contact for the Florida Department of Education
• Stay informed about changes in state regulations and best practices in scholarship administration
• Maintain Safeguarding God’s Children, fingerprinting and First Aid Spreadsheet and follow up with employees and vendors as required to facilitate compliance

Accounts Receivable Specialist responsibilities include:

Student Billing

• Responsible for the full and complete cycle of tuition accounts receivable, including invoicing, collections, and payment posting.
• Review payments in a prompt and accurate manner
• Update tuition management system to reflect scholarship awards
• Maintain spreadsheet of scholarship awards and payments from the Florida Department of Education
• Confirm and accurately reconcile student payment by award number to student name
• Monitor and approve payment verification for scholarship program
• Prepare and review accounts receivable aging reports.
• Follow up on delinquent, and/or underpaid accounts, solve reimbursement issues, and collect past-due amounts.
• Reconcile receipts and accounts receivable ledger to ensure all payments are accounted for and properly posted

Development

• Enter gifts and pledges received into the Database Management system and generate acknowledgement letters
• Maintain the Database Management system, updating addresses, entering correct names, and preventing duplicates

Office Duties

• Provide back-up coverage on the telephones and health room, and willingly help the front office during busy times of the day.
• Assume responsibility for other projects and duties as assigned by CFOO and/or Director of HR.
• Actively participate in the school’s growth and evaluation framework.

Qualifications:

• Excellent interpersonal, oral, written and verbal communications skills
• Strong organizational skills with the ability to multitask and prioritize.
• Attention to detail and problem solving and analytical skills and ability to work independently.
• Working knowledge of student billing and/or Blackbaud Tuition Management, and/or willingness and ability to learn software platform in a timely and thorough basis
• Ability and willingness to work with and/or learn development database
• Experience in compliance, auditing or program administration preferred
• Solid understanding of generally accepted accounting principles
• Ability to be flexible, dependable, and collaborate.
• Maintain polite and professional communication via phone, e-mail, mail, and in person.
• Strong understanding of the need and ability to maintain confidentiality.
• Positive, supportive attitude and good work ethic.

Education & Experience:

• Undergraduate degree in Accounting or Business Administration preferred
• Five years experience in an Accounts Receivable or Accounting role

This position announcement is intended to describe the general qualifications and nature of the level of work to be performed by employees assigned to this job position. This is not intended to be a complete list of all duties, skills, and responsibilities that are required or may be required in the future.

St. Mary’s Episcopal Day School conducts background checks, including but not limited to level two fingerprinting, credit checks, and may use a third-party administrator to conduct these checks. Background checks will be performed in compliance with the Fair Credit Reporting Act. St. Mary’s Episcopal Day School is an Equal Opportunity Employer. St. Mary’s does not discriminate according to race, color, national origin, religion, veteran status, marital status, gender, sexual orientation, gender identity or expression, genetics, sex (including pregnancy), or matters of individual choice. St. Mary’s does not engage in personnel practices prohibited by Federal law. This policy extends to all activities and aspects of the school, specifically to faculty and staff hiring and management practices in student admissions, student evaluation, discipline, and student life.