Vice President of Finance

Job Description

Job Description

ASSOCIATED BUILDERS & CONTRACTORS

FLORIDA EAST COAST CHAPTER, INC.

VICE PRESIDENT FINANCE

OVERVIEW OF DUTIES

JOB DESCRIPTION:

The Vice President of Finance is responsible for all accounting functions from receivables, payables, and payroll through monthly financial statement design, preparation, and presentation to the Board of Directors for all corporate entities. In addition, the V.P. Finance is responsible for managing ABC’s proprietary membership database, invoicing annual membership dues, preparing Division of Elections reports, and handling all Human Resources issues. This position also works closely with the Chapter’s CPA firm to prepare an annual review of Chapter financials and to prepare annual tax returns for all entities.

CORPORATE ENTITIES:

• Associated Builders & Contractors Florida East Coast Chapter, Inc. 501(c)(6)
• ABC Institute, Inc. 501(c)(3)
• ABC Cares Foundation, Inc. 501(c)(3)
• ABC Service Corporation -- For-profit Corporation

SCOPE OF WORK:

CONTROLLER DUTIES:

• General ledger design and maintenance
• Custom financial statement design and maintenance including revising financial statements as needed
• Prepare financial package for monthly Board of Directors meeting and present summaries to both the Executive Board and the Board during their respective meetings.
• Prepare monthly ABC Dashboard Summary for Board of Directors.
• Assist in preparation of annual budget for ABC & ABCI. Allocate each budget amount by month based on various business model assumptions and input to the accounting program to enable monthly comparative financial statements
• Prepare all schedules for annual CPA review and work with CPA staff accountants to expedite field work and preparation of reviewed financials and annual tax returns.
• Discuss cash flow requirements with President as needed

ACCOUNTING DUTIES:

• ABC event and sponsor invoicing
• Maintain Business Partner Spreadsheet in Dropbox for staff reference
• Supervise semi-monthly payroll preparation and transmission of direct deposit file to bank
• Review and total all employee timesheets (except instructors)
• Calculate all commissions and other incentive programs for sales staff
• Calculate and transmit payroll tax deposits
• Calculate and transmit 401(k)
• Calculate and transmit Child Support Payments
• Prepare all payroll tax returns including: quarterly 941 Forms, quarterly Florida Re-Employment, annual Federal Unemployment, annual W-2 Forms, annual 1099 Forms
• Prepare semi-annual 401(k) testing spreadsheets for ABC National
• Prepare monthly sales tax returns for Broward and Palm Beach counties
• Supervise account coding of accounts payable invoices
• Review monthly rent payments to monitor for late payments and payments for incorrect amounts
• Calculate all monthly income allocations for ABC & ABCI
• Responsible for all general journal entries
• Invoice all inter-company items including ABCI employees paid by ABC
• Reconcile inter-company accounts monthly
• Review bank statements and credit card merchant statements reconciled by Accounting Assistant
• Reconcile the semi-monthly RegOnline invoices and track payments received.
• Reconcile all credit card accounts (AMEX, Hess, Home Depot) and review receipts provided by staff

MEMBERSHIP DUTIES:

• Prepare annual dues invoices for membership, supervise monthly dues invoice mailings from October through April of each year
• Prepare, reconcile, and submit monthly dues reports to ABC National and ABC of Florida
• Prepare and mail Membership Proofs in July/August each year and supervise and/or input the update of membership data in the Personify database.
• Maintain “Membership Statistics by Branch” Spreadsheet in Dropbox
• Maintain a list of members who are not renewing in Dropbox

DATABASE DUTIES:

• Supervision and maintenance of Personify's proprietary membership database
• Set up all new members in Personify and assign CSI & NAICS trade codes
• Assist staff with any questions on reports and/or data
• Liaison with ABC National Personify Team to request enhancements and/or solve database problems.
• Advise staff of new reports and enhancements to Personify and provide tips on how to handle common problems
• Train new staff members on Personify

HUMAN RESOURCES DUTIES:

• Process new employees and explain benefit plans availability
• Track new employees and ensure that benefits are made available on the required dates
• Track PTO time used and available

SUPERVISORY DUTIES:

• Supervise accounting assistant

Company DescriptionKnown as "The Voice of Commercial Construction", ABC protects our contractor members’ rights in legislative and regulatory areas, provides the industry's best apprenticeship, management and safety training, as well as networking, member discounts and numerous other benefits

Company Description

Known as "The Voice of Commercial Construction", ABC protects our contractor members’ rights in legislative and regulatory areas, provides the industry's best apprenticeship, management and safety training, as well as networking, member discounts and numerous other benefits