Job Description
Job DescriptionJob SummaryGrowing boutique style Title Company looking for experienced candidate to assist with closing files and managing daily office duties.
A Title Closer/Assistant Manager must possess strong attention to detail, excellent organizational and time management skills, and the ability to communicate clearly with various stakeholders such as buyers, sellers, agents, lenders, and attorneys. They should have a solid understanding of real estate law and closing procedures, along with the ability to resolve title issues efficiently. Proficiency with title and office software, accuracy in handling financial transactions, and a high level of professionalism and confidentiality are also essential. Strong customer service skills are important, as Title Closers play a key role in guiding clients through one of the most significant parts of a real estate transaction.
Responsibilities
- Close between 10 to 25 files per month and verify that titles are free of liens, judgments, or other encumbrances.
- Update necessary payoffs, liens, and documentation to clear title.
- Work with underwriters or title examiners to resolve any title issues.
- Work as a team with title processor.
- Schedule and coordinate closings with buyers, sellers, agents, attorneys, and lenders.
- Prepare, review, and distribute the Closing Disclosure or HUD-1 Settlement Statement.
- Confirm receipt and disbursement of all funds necessary for closing.
- Draft necessary documents such as deeds, affidavits, and closing statements.
- Ensure accuracy and legal compliance of all paperwork.
- Facilitate the actual closing meeting where documents are signed.
- Explain paperwork to buyers and sellers as needed.
- Ensure all parties sign necessary documents correctly.
- Distribute proceeds to sellers, payoffs to mortgage companies, and fees to agents or other parties.
- Handle escrow accounts and trust funds as appropriate.
- Submit documents like deeds and mortgages to the appropriate county recorder’s office using Simplifile.
- Act as a liaison between buyers, sellers, real estate agents, attorneys, and lenders.
- Keep all parties updated on the transaction status.
- Send out final title policies.
- Ensure all documentation is properly filed and archived.
- Handle any issues that arise post-closing.
- Ensure compliance with federal, state, and local laws.
- Maintain accuracy in financial and legal documentation to avoid liability.
- Participate in agent training and seminars.
Qualifications
- High school diploma
- Three years of title experience is a must.
- Bilingual (Spanish and English) required
- Ability to prioritize tasks.
- Experienced with Qualia Platform preferred
- Experienced with Simplifile required.
- Strong organizational skills.
- Strong attention to details.
- Communicate with others and members of the team.
- Flexibility.
- Excellent communication and interpersonal skills
- The ability to work well independently with minimal supervision