Event Development Coordinator
Job Description
Job Description
Job Title: Event Development Coordinator
Location: Lake Worth, FL (In-Office, Full-Time)
About Us:
Based in Palm Beach and serving all of South Florida, we are a well-established destination management company delivering creative, high-impact programs for corporate meetings, social events, and incentive travel groups. We’re known for our innovation, attention to detail, and commitment to hospitality excellence.
Position Overview:
We’re seeking a highly organized, creative, and detail-oriented Event Development Coordinator to join our dynamic team. This role plays a key part in developing and executing customized event proposals and programs. The ideal candidate thrives in a fast-paced environment, communicates effectively, and combines strong logistical skills with a passion for exceptional client experiences—always with a keen eye for design.
Key Responsibilities:
- Develop detailed, client-facing proposals for a wide range of programs including:
- Off-property events
- On-site themed events
- Daytime activities & excursions
- Team-building experiences
- Entertainment & décor
- Transportation services
- Ensure proposals are delivered on time and meet client objectives
- Coordinate vendor pricing, availability, and secure timely contracts
- Create client contracts and deposit invoices
- Maintain and update Excel-based cost sheets and pricing tools
- Organize and manage digital files, pricing archives, and proposal templates
Requirements:
- Minimum 5 years of proven experience in event planning or coordination, ideally within the hospitality industry
- Excellent organizational skills with the ability to manage multiple projects simultaneously
- Proactive, self-motivated, and able to work independently
- Strong communication skills across phone, email, and in-person vendor interactions
- Proficiency in Microsoft Office, especially Excel and Word
Preferred Qualifications:
- Experience working with a Destination Management Company (DMC)
- Background in event design, décor, or creative development
- Knowledge of QuickBooks or similar accounting software
- Degree in Hospitality, Event Management, or related field
Benefits:
- 401(k) with company matching
- Health insurance
- Paid time off
Why Join Us:
If you’re passionate about crafting memorable experiences and thrive on bringing event concepts to life, we’d love to hear from you. You’ll join a fun, supportive, and creative team dedicated to excellence—from concept to completion.
Company DescriptionKirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients.
Our passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida.
As part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure.
We believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way.
Our strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry.
Company Description
Kirkland Event and Destination Services is a woman-owned and operated small business proudly based in South Florida. Founded in 2006 and backed by over 30+ years of industry experience, we are a full-service destination management company known for our high-touch service, creative vision, and unwavering dedication to our clients.\r\n\r\nOur passionate team lives and works in the Palm Beach area, giving us authentic local insight and allowing us to constantly source the very best our market has to offer. We are deeply invested in creating memorable experiences that reflect the unique character of South Florida.\r\n\r\nAs part of our commitment to seamless service, we also own and manage our own transportation fleet, ensuring direct oversight, reliable scheduling, and consistent quality from arrival to departure.\r\n\r\nWe believe in open, honest communication throughout the entire planning process. We listen closely—before, during, and after each event—to understand your goals, align with your vision, and deliver personalized execution. Whether you need support for a portion of your program or a full-service event management solution, Kirkland becomes an extension of your team—prioritizing your time, budget, and objectives every step of the way.\r\n\r\nOur strength lies in our flexibility. While designing high-end, large-scale events is part of what we do, delivering the same level of excellence with more modest resources is where we truly shine. It's this creativity, resourcefulness, and client-first approach that make us a trusted leader in the destination management industry.