Job Description
Job DescriptionWe are looking for a highly organized and detail-oriented Executive Assistant to support executive management in Palm Beach Gardens, Florida. In this long-term contract role, you will play a vital part in ensuring the executives' daily operations run smoothly by managing schedules, coordinating logistics, and handling communications with internal and external stakeholders. This position is ideal for someone who thrives in a fast-paced environment and demonstrates exceptional professionalism.
Responsibilities:
• Serve as the primary point of contact for executives, managing their calendars and coordinating appointments, meetings, and conference calls.
• Arrange domestic and international travel plans, including flights, accommodations, and itineraries.
• Prepare high-quality presentations, reports, and correspondence using Microsoft Office Suite applications.
• Handle sensitive and confidential information with the utmost discretion.
• Support logistics and materials handling for executive projects and meetings.
• Collaborate with internal departments and external stakeholders to ensure seamless communication and project execution.
• Prioritize and manage multiple tasks efficiently, ensuring deadlines are consistently met.
• Facilitate virtual meetings using platforms such as Zoom and Microsoft Teams.
• Lead special projects as assigned, ensuring successful completion and alignment with organizational goals.
• Screen incoming calls and emails, providing appropriate responses or redirecting as necessary.• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
• Demonstrated ability to manage schedules, prioritize tasks, and meet deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with C-suite executives and external customers.
• Experience in handling confidential information with discretion and professionalism.
• Proven leadership skills and ability to manage special projects independently.
• Familiarity with logistics and materials handling processes.
• Exceptional time management and organizational abilities.