Job Description
Job DescriptionTo maintain polite and enthusiastic communication with all clients and guests, face to face and over the phone, while performing a variety of administrative and clerical tasks.
WHAT YOU'LL DO
- Serving as the first point of contact and the “voice” of the company.
- Graciously greet and direct visitors to correct team members.
- Ensure all calls are answered professionally and promptly, routed to proper individuals, and messages are taken as needed.
- Ensure the overall appearance of the reception lobby, conference rooms, and common areas and including restocking supplies.
- Oversee building facilities and maintenance to ensure a professional appearance. Report needed repairs to Director of Operations and assist with scheduling necessary repairs.
- Perform all opening and closing procedures daily.
- Sort and distribute incoming mail.
- Prepare and coordinate outgoing shipping with UPS, FED EX, USPS.
- Maintain inventory and purchasing of office supplies.
- Set up in-house meetings with the necessary equipment, materials, beverages, and lunch as needed.
- Assist with maintaining equipment to provide seamless and efficient flow of internal operations including but not limited to copy machines, phone systems, and appliances.
- Administrative errands as needed.
- Provide general administrative and clerical support including filing, scanning, faxing, and copying.
- Perform occasional data entry of documents.
- Foster a culture that promotes CID’s Core Values:
- Forage: Resourceful mindset that also nurtures our appreciation for the unbound natural world
- Action: makes it happen, gets it done, decisive + driven
- ositive: great attitude, glass-half-full + uplifting
- layful: sense of humor, enjoyment + fun
- Authentic: genuine, trustworthy, honest + open to other’s authenticity
- Curious: love to learn, love to grow, love to teach + assume nothing
- Team: collaborative, there for others, caring, respectful + responsible
WHAT YOU'LL BRING
- Bachelor’s or Associate Degree in Business Administration or relevant experience
- Minimum 1+ years reception or administrative assistant experience
- Highly Developed MS Office Skills
- Exceptional organizational and communications skills
- Ability to prioritize and respond quickly
- Strong interpersonal skills
CID Design Group is a 40+ year old national interior design firm located in Naples, Florida. CID specializes in multifamily, hospitality, creative branding, and design forecasting. We work with 9 of the top 10 largest developers in the United States, and our portfolio spans 39 states and over 60 cities.
CID provides an amazing opportunity to nurture the career growth of designers who are ambitious and hungry for challenging, exciting, and fulfilling work. Our founders have fostered a culture that encourages true collaboration, career growth opportunities, learning opportunities, and work-life balance. They also believe in sharing the firm's successes through competitive salaries, annual bonuses, and a profit-sharing plan.
Our benefit package includes:
- Wellness Programs
- Medical, Dental, and Vision Coverage
- Profit-Sharing Plan
- Paid Continuing Education and certifications
- 401(k) Savings Plan with Company Match
- Paid Time Off and Holiday Pay (including your birthday!)
- Career Growth and Skill Development
- A Fun, Creative, Collaborative Environment + Positive Culture
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