Bi-Lingual English/Spanish Accounting Administrative Assistant

Job Description

Job DescriptionSalary: $21-$26 DOE

Position Overview:

The Bi-Lingual English/Spanish Accounting Administrative Assistant is a full time, non-exempt position. This position provides support to the various departments within CK, assisting in many tasks related to Accounting, Human Resources, and Project Management.

Essential Duties and Responsibilities:

• Organize and maintain company records: Keep office and employee documents organized, filed, and archived.
• Process and manage Accounts Payable, including invoice verification, payment processing, and vendor communication.
• Oversee Accounts Receivable, including invoicing, payment tracking, and follow up collections. Corresponding with vendors and responding to inquiries.
• Review and approve employee expense reports in compliance with company policies.
• Prepare, track and file releases of liens and Notices to Owner (NTOs) accurately and on time.
• Maintain organized digital and physical filing systems for all financial and lien related documents.
• Assist with month-end reconciliations and provide support for audits as needed.
  
• Communicate with other departments to obtain information as needed.
• Prepare excel documents from templates adjusting on case-by-case basis and creating financial reports for analysis.
• Protects organizations value by keeping information confidential.
• Carry out regular clerical functions which involve faxing, filing, copying, and emailing.
• Performs other related duties as required.

Qualifications for Bi-Lingual Administrative Office Assistant:

• Spanish and English fluency, writing and speaking
• Possess a working knowledge of office duties, preferably in a construction environment.
• Must possess strong time management skills and attention to detail.
• High degree of accuracy and attention to detail.
• Maintain strict confidentiality of company information at all times, inside and outside of workplace.
• Strong data entry skills; Good working knowledge of Microsoft Office applications, specifically Excel.
• Exceptional multitasking and organizational skills with the ability to prioritize task and meet deadlines.
• Excellent interpersonal skills and problem solving ability.
• Skill in communicating effectively and in writing employees at all levels.
• Physically able to work seated in front of a computer for long hours at a time.
• 3+ years of experience in accounting or administrative roles, preferably with AP/AR responsibilities.
  
• Proficiency in accounting software (Quickbooks, Xero, or similar)
  
• Knowledge of lien releases and NTO processes, ideally in construction
• Effective communication skill for interacting with vendors, customers, employees, and management.

Education and Experience:

Any combination of education and experience that provides the knowledge and abilities listed qualifies.

• High school diploma required; Associate degree in accounting preferred
• 3 5 years of accounting or administrative experience
• Experience with Quick Books

Work Hours: The normal work hours for this position are Monday Friday, 8:00am 5:00pm at the CK Contractors and Development, LLC office.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.