Job Description
Executive Assistant
Location: Miami, Florida USA
Contract: 12-Month Basis. Must have an active company / sole proprietorship and be able to issue invoices
We are seeking a dedicated Executive Assistant to Senior Leadership to provide comprehensive support to our senior leadership team in Miami. In this role, you will ensure seamless coordination of schedules and administrative functions while effectively interfacing with internal and external stakeholders. Note: Travel might be required.
Key Responsibilities
Calendar & Schedule Management:
Coordinate and manage the complex calendars of our senior leadership, including meetings, appointments, and events.
Travel Coordination:
Arrange domestic and international travel logistics, including flights, accommodations, and transportation, and prepare detailed itineraries.
Administrative Support:
Prepare, review, and edit correspondence, reports, presentations, and other documents.
Organize and support meetings, including agenda preparation and minute taking.
Communication:
Manage communications with internal teams and external partners, screening and prioritizing incoming emails, phone calls, and other correspondence.
Confidentiality & Professionalism:
Maintain the highest levels of confidentiality and discretion in all interactions.
Requirements:
· Minimum of 3 years of experience as an executive assistant or in a similar high-level administrative role supporting senior leadership.
· Must have an active company / sole proprietorship and be able to issue invoices
· Fluency in both English (written and oral). Fluency in French is also preferable.
· Exceptional organizational and time-management skills with a strong ability to manage
· competing priorities.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other
· relevant software such as Teams.
· Excellent interpersonal and communication skills, with a proven track record in fast-paced, high-pressure environments.
· Experience in luxury or high-end environments is a plus.