Job Description
Job Description
We are seeking a highly tech-savvy, resourceful, and proactive Executive Assistant to provide exceptional administrative and operational support to our Senior Executive. This role is central to enabling executive effectiveness through advanced digital literacy, systems optimization, real-time problem solving, and data-driven workflows.
Key Ongoing Responsibilities for the Role:
Executive & Operational Support
- Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision.
- Ensure efficient information flow between C-suite leaders and internal/external stakeholders.
- Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools.
- Manage expense reporting, corporate credit card reconciliation, and financial tracking.
- Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic.
- Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.
- Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools.
- Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives.
Digital Project & Leadership Support
- Research industry trends and ensure executives receive timely, data-informed insights.
- Support strategic initiatives with dashboards, trackers, and reporting templates.
- Develop presentations, visuals, reports, using advanced PowerPoint, Excel, and other platforms.
- Maintain organized, cloud-based knowledge systems ensuring version control and archival integrity.
Cross-Functional & Global Coordination
- Facilitate communication across global teams, internal and external stakeholders in support of the Senior Executive’s directives.
Note: Key ongoing responsibilities listed above may be subject to change based on operational or business needs. Any such changes will be communicated by the direct line manager.
Requirements:
- Executive & Operational Support
- Prepare executive correspondence, briefings, and documents with exceptional accuracy and formatting precision.
- Ensure efficient information flow between C-suite leaders and internal/external stakeholders.
- Draft, edit, and distribute meeting minutes, follow-up trackers, communication briefs, and executive summaries using digital workflow tools.
- Manage expense reporting, corporate credit card reconciliation, and financial tracking.
- Manage highly complex calendars across time zones using AI scheduling tools and priority-based logic.
- Build digital workflows for agenda preparation, meeting packets, and automated pre-reads.
- Coordinate hybrid meetings using Teams, Zoom, digital whiteboards, and collaboration tools.
- Coordinate travel and itineraries, arranging pertinent meetings based on trip objectives.
- Digital Project & Leadership Support
- Research industry trends and ensure executives receive timely, data-informed insights.
- Support strategic initiatives with dashboards, trackers, and reporting templates.
- Develops presentations, visuals, reports, using advances PowerPoint, Excel and other platforms
- Maintain organized, cloud- based knowledge systems ensuring version control and archival integrity.
- Cross-function & Global coordination
- Facilitate communication with across global teams, internal and external stakeholders in support of the Senior Executive’s directives.
Preferred:
- Advanced use of Microsoft 365, Teams, SharePoint, OneDrive, Power Automate, and Docusign.
- Ability to quickly learn.
- Build reporting dashboards.
- Strong security, compliance, and digital hygiene practices.
- Spanish (Fluent)
***Please note: This position does not qualify for relocation expenses. ***
Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.
We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.