Job Description
Job DescriptionWe are looking for a detail-oriented Bid Coordinator to join our team in Orlando, Florida. In this Contract to permanent position, you will play a key role in managing and organizing bid opportunities, ensuring accuracy in data logging, and supporting the preparation of bid documents. This role requires excellent organizational skills, attention to detail, and the ability to work with contract drawings and software systems.
Responsibilities:
• Maintain and oversee the bid schedule to ensure deadlines are met and tasks are prioritized.
• Accurately log and track opportunities in the company's software, verifying that all entries are in the correct pipeline.
• Collect and organize bid documents for review by the team.
• Evaluate bid documents to identify viable projects and determine which opportunities align with company goals.
• Analyze contract drawings to locate scopes of work relevant for bidding purposes.
• Ensure all data and documentation within software systems is updated and accurate.
• Prepare and distribute company bids to customers in a timely manner.
• Learn and utilize bidding software to calculate pricing as required.• Proven experience in administrative assistance or related roles.
• Strong skills in data entry and maintaining detailed records.
• Ability to answer inbound calls and perform receptionist duties professionally.
• Familiarity with business sales processes and administrative office functions.
• Competence in reviewing and interpreting contract drawings.
• Proficiency in using software systems to manage data and prepare documentation.
• Excellent organizational and communication skills.
• Ability to work independently and meet strict deadlines.