Job Description
Job Description
Role: Title Assistant (Entry Level) I Real Estate Operations
Location: West Palm Beach, FL
Remote Status: In-Office / No Remote
Employment Type: Full-Time
Schedule: Monday-Friday
Launch Your Career in Florida’s Dynamic Real Estate Market
Are you an action-oriented problem solver looking to build a rewarding career in real estate? Do you thrive in fast-paced environments where accountability and precision are valued?
We are seeking a driven Title Assistant to join our Title & Closing Operations team in West Palm Beach. This is not just an administrative job; it is a foundational opportunity to learn the real estate closing process from the ground up. You will serve as the operational engine of our closing team, ensuring that every file is accurate, every deadline is met, and every client receives extraordinary service.
Who we are:
Producers Title is a growing and highly regarded company that provides title and settlement services for real estate purchases and refinances. Since 2003, our mission has been simple: we're here to make home closings easy by leveraging cutting-edge technologies and our team's skills to create a valued, lasting impression for all parties in the transaction. If you're ready and excited to shape the future of home closings, we want to hear from you!
The Role
Join our expanding team as a Title Assistant and play a vital role in one of life's most significant milestones. In this fast-paced environment, you will support our title and closing team through diverse responsibilities, including customer support and administrative duties. This position offers an opportunity to establish a strong career foundation, with clear pathways for professional advancement within our team.
What You'll Be Doing:
- Manage a high volume of phone and email inquiries from clients and stakeholders, proactively managing communication flow to resolve routine inquiries and delivering a predictable, transparent, and "Extraordinary Closing Experience."
- Ensure all incoming orders are opened promptly with high-level accuracy, verifying and entering all required data, and proactively obtaining any missing information.
- Monitor the lender title request queue by acting as the dedicated point of contact for lender inquiries to facilitate the rapid delivery of the lender’s title request documents (title commitments, CPLs, etc.)
- Coordinate the procurement of essential third-party services—including title searches, municipal lien searches, and surveys—to ensure all title clearance requirements are available for timely review.
- Support the accounting team by accurately processing new customer setups and entering all closing-related billing and credit transactions into the accounting software.
- Drive file accuracy and organization by managing all document processing and checklist maintenance, ensuring every file is audit-ready and compliant with company standards.
What You'll Bring:
- Education: High School diploma or equivalent.
- Experience: 2-3 years of verifiable experience in a high-volume, detail-heavy customer service or administrative role (e.g., banking, financial operations, legal assistance, property management, or similar professional services).
- Ability to adapt and thrive in a fast-paced environment and manage shifting priorities.
- Detail-oriented with strong organizational skills.
- A resourceful and proactive approach to problem-solving.
- Clear, concise, and effective oral and written communication.
- Ability to quickly adapt to new software applications and technologies.
Benefits & Perks
- Competitive salary with growth reviews.
- Comprehensive training in title insurance and closing procedures.
- Generous PTO and paid holidays
- 401(k) matching and profit-sharing plans
- Comprehensive medical, dental, and vision benefits
- Life and Disability Insurance
- Tuition/Education Reimbursement
- Join a highly regarded team: check out our reviews on Google and Facebook
- .....and more!
Producers Title is an Equal Opportunity Employer:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.