Job Description
Immediate need for an Administrative Assistant/ Receptionist for corporate offices. Do you possess the structure, attention to detail, first-time quality and do you thrive in a high-energy environment? You will provide administrative support to the corporate offices and will work with corporate departments on a variety of tasks related to the Company’s long-term goals and objectives. A courteous and polished professional that will deliver exemplary work to executives and board members is needed.
***100% in office /Onsite****
Responsibilities
- Administrative duties include scanning documents and making sure that office supplies are at adequate levels.
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist with offsite conferences and external events, including catering and transportation
- Assist with preparing and producing reports, presentations and briefs that are assigned by Senior Management
- Assist with managing Executive calendars, meetings and appointments and provide reminders
- Assist with developing and carry out an efficient documentation and filing system
- Assist in editing spreadsheets and presentations, including printing and binding, for clients and internal customers
- Produce high quality emails and messages to individuals at all levels of the organization
- Serve as an asset to the accounting team by providing valuable administrative support
Qualifications
- Ability to exercise good judgment in confidential situations, and Strong interpersonal, written, and oral communication skills
- Exhibit polish, professionalism, high emotional intelligence and radiate positive energy
- Proven experience interacting with senior management with the advanced ability to organize.
- Excellent telephone and email etiquette and ability to manage competing priorities i.e. calendar management
- Intermediate proficiency in Microsoft Office suites (Excel and Word)
- Proficiency in English
- Discretion and confidentiality
- Relentless problem-solver, resourceful and creative
- Passion for building great culture
- College degree is a plus