Chief of Staff

Job Description

Job DescriptionDescription:

Organization Summary:

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $50 million to leading a powerful impact in the community.

Position Summary:

The Chief of Staff plays a key leadership role, offering strategic guidance to the Office of the CEO and the Federation’s Senior Leadership Team. They manage a range of responsibilities that support the Federation’s engagement with the board. This role involves overseeing communication flow, facilitating key interactions, and advancing high-priority initiatives on the CEO’s behalf. The Chief of Staff also identifies and addresses essential issues that need the attention of the CEO and senior leadership.

Essential Duties and Responsibilities:

Executive Office Support:

• Draft high-level communications on behalf of the CEO and Board Chair for internal and external audiences.
• Develop meeting agendas and provide logistical and administrative support for internal meetings, including All-Staff, Management Team, and Senior Team meetings.
• Manage sensitive and confidential information with the utmost discretion and professionalism.

Board Governance:

• Manage logistics for Executive Committee, Board of Directors, and committee meetings. This includes scheduling, drafting agendas, compiling board packets, providing technical assistance, and recording minutes.
• Coordinate Board of Directors communications and logistics—including agendas, meeting materials, and presentations in coordination with the Senior Team.
• Capture and analyze feedback from board members at each meeting, integrating that feedback into future meetings.
• Oversee board policies & governance documents.

Strategic Planning:

• In collaboration with the Senior Team, lead, manage, and coordinate cross-departmental initiatives to advance strategic goals, serving as project manager on large efforts, tracking progress and deliverables, and aligning activities across divisions.
• Play a key role in implementing the Federation Strategic Plan and ensuring it is achieved with excellence.

Qualifications and Success Factors:

• Agile and entrepreneurial – You produce high-quality work and remain flexible when priorities shift (which they will). You pivot easily, embrace new directions, and proactively adapt to evolving needs and initiatives.
• Detail-obsessed – You ensure systems run smoothly and efficiently. You’re able to balance the big picture with the small, day-to-day details.
• Direct and kind – You communicate clearly and respectfully with both internal and external audiences. You take and give direction well, always operating with integrity to move the work forward.
• A self-starter – You take initiative and show up with solutions. You thrive in a fast-paced, iterative environment and know how to bring structure to ambiguity.
• Professional and politically savvy – You understand interpersonal dynamics and navigate complex stakeholder relationships with tact and discretion. You maintain a highly professional demeanor, representing the CEO and the organization with credibility.
• Comfortable managing up – You’re skilled at helping senior leaders prioritize their time and responsibilities. You know how to gain buy-in and motivate colleagues into action when necessary.
• A believer that diversity is a strength – You value diverse workstyles, identities, backgrounds, and viewpoints. You want the Jewish community to reflect a deep commitment to diversity, equity, and inclusion in all aspects of its work.
• Flexible and organized – You can manage a busy workload, set priorities effectively, and work independently with minimal supervision.
• Discreet and trustworthy – You can handle confidential information with the utmost sensitivity and discretion.
• Compliance-ready – Must be able to pass a Level 1 background check.
• Willing to work flexible hours – Must be available for off-shift hours, including nights and weekends, as needed.

Work Environment:

Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must:

· Follow all Federation policies and procedures,

· Be available to other employees during Federation’s normal business hours,

· Not work from a public place (e.g., coffee shop, library, etc.) and/or join a public, insecure wi-fi network when working with sensitive or confidential information,

· Coordinate with IT department to maintain appropriate computer equipment and connectivity.

Pay Rate:

In addition to benefits, the annual salary for this role begins at $90,000 per year. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

Requirements: