Job Description
Job Description
We are seeking a highly organized and detail-oriented Subcontractor Accounts Receivable Specialist with strong AIA billing experience to manage and oversee the full subcontractor billing and collections cycle. This role requires an individual who is a self-starter, thrives in a fast-paced construction environment, and is comfortable managing complex billing schedules, change orders, and financial data with accuracy and efficiency.
Key Responsibilities
- Prepare, submit, and track AIA billings (G702/G703) for subcontractor accounts
- Manage subcontractor accounts receivable, including invoicing, payment application, and collections follow-up
- Maintain accurate billing schedules and change order tracking, ensuring all approved changes are reflected in billings
- Coordinate with project managers and subcontractors to resolve billing discrepancies and missing documentation
- Reconcile subcontractor billings to contracts, purchase orders, and approved change orders
- Maintain and update detailed Excel spreadsheets for billing logs, aging reports, retainage, and job cost tracking
- Post and reconcile transactions within the general ledger, ensuring accuracy and compliance with internal controls
- Assist with month-end close related to accounts receivable and job cost reporting
- Ensure compliance with contractual billing requirements and internal accounting policies
Qualifications
- Proven experience in subcontractor accounts receivable within the construction industry
- Strong working knowledge of AIA billing formats and requirements
- Demonstrated experience with change order management and job cost reconciliation
- Solid understanding of general ledger accounting principles
- Advanced proficiency in Microsoft Excel, including complex spreadsheets and data management
- Exceptional organizational skills with strong attention to detail
- Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision
- Strong communication skills, both written and verbal
Preferred Experience
- Experience with construction accounting software (e.g., Sage, Procore, Viewpoint, QuickBooks, or similar)
- Familiarity with retainage, lien waivers, and compliance documentation
- Experience supporting multiple projects simultaneously
What We Offer
- Competitive compensation based on experience
- Opportunity to work in a collaborative and growing construction environment
- [Benefits, PTO, bonus structure, etc. – if applicable]