Job Description
The Administrative Operations Coordinator plays a vital role in supporting the operations team by managing administrative tasks and ensuring smooth project execution. This position is responsible for coordinating post-sales activities, scheduling projects, maintaining accurate records in company systems, and ensuring compliance with company policies and procedures.
Key Responsibilities:
- Coordinate and schedule project activities with clients, teams, and subcontractors.
- Create and manage project records, work tickets, and purchase orders.
- Monitor task execution and ensure timely reporting and data accuracy.
- Support billing processes, resolve discrepancies, and assist with client invoicing.
- Maintain organized digital and physical records, including contracts and proposals.
- Collaborate with internal teams to ensure seamless operations and client satisfaction.
Qualifications:
- High school diploma required; Associate or Bachelor’s degree preferred.
- 3–5 years of administrative or customer service experience, preferably in construction.
- Bilingual in English and Spanish is required.
- Strong communication, organizational, and problem-solving skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Ability to multitask in a fast-paced environment and meet deadlines.
Work Environment & Physical Demands:
- Office and occasional warehouse setting.
- Regular use of standard office equipment.
- Must be able to lift up to 20 pounds occasionally.