Legal Billing Specialist

Mayersohn Law Group, P.A.

Fort Lauderdale, FL, USA

Published: 6/14/2022

Full Time

Job Description

Location: Fort Lauderdale, Florida

Position Type: In Office

Department: Finance

Reports to: Owner/President

Expected Working Hours: 9:00 AM - 6:00 PM EST Monday - Friday

Classification: Hourly, Non-Exempt

The Legal Billing Specialist plays a critical role in maintaining the financial health of the firm. This position is responsible for the full billing cycle — including timekeeping oversight, invoice generation, payment processing, retainer management, and accounts receivable collections. You will ensure that all time entries are accurate, billing is timely and compliant, and client accounts remain in good standing. This role requires precision, confidentiality, strong communication skills, and the ability to work efficiently in a fast‑paced legal environment.

WHAT WE OFFER:

Competitive hourly rate + performance‑based incentives, Medical, dental, vision, and 401(k) benefits
Paid time off and paid holidays
Professional development and training opportunities
A supportive, collaborative, and inclusive firm culture

LEARN MORE ABOUT MLG!

For additional insight into our firm, please review the resources below:

Compensation:

$20.50 - $26.29 hourly + Collection based incentives

Responsibilities:

Timekeeping & Pre‑Billing

Review the firm’s timekeeping system daily to ensure entries are accurate, complete, and properly coded.
Communicate with attorneys and staff to correct or clarify entries before billing deadlines.
Generate, review, and revise pre‑bills in accordance with firm policies and attorney feedback.

Invoice Preparation & Delivery

Prepare and finalize client invoices using legal billing software (e.g., Clio, Timeslips, LEAP).
Ensure invoices comply with client‑specific billing arrangements, including LEDES formats and e‑billing portal requirements.
Deliver invoices promptly and track confirmation of receipt.

Payments, Retainers & Trust Accounting

Process client payments via credit card, ACH, check, and payment portals.
Monitor trust and retainer balances; initiate replenishment requests and auto‑replenishment workflows.
Maintain compliance with trust accounting rules and firm procedures.

Accounts Receivable & Collections

Track outstanding balances and follow up with clients in a professional, service‑oriented manner.
Conduct soft collections and escalate delinquent accounts as needed.
Support monthly financial reporting and assist with reconciliation tasks.

Client & Internal Support

Respond to client billing inquiries with clarity, professionalism, and discretion.
Collaborate with attorneys, paralegals, and leadership to resolve billing discrepancies.
Provide the firm with copies of all client‑provided and attorney‑drafted documents related to billing.

Disputes & Adjustments

Work with merchant service providers and credit card companies to resolve disputes or chargebacks.
Prepare refund requests and process adjustments with Owner approval.

Qualifications:

You have 2+ years of legal billing experience. You are proficient with legal billing software and digital timekeeping systems.
You demonstrate exceptional attention to detail, accuracy, and follow‑through.
You have strong grammar, proofreading, and business‑writing skills.
You can manage multiple deadlines and prioritize effectively in a fast‑paced environment.
You communicate clearly and professionally with clients, attorneys, and staff.
You understand basic accounting principles, trust accounting concepts, and confidentiality standards.
You are highly organized, efficient, and comfortable working independently with minimal supervision.
You are proficient in Microsoft Office, especially Excel, and familiar with accounting tools.
Can consistently provide 25 billable hours per week

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

DISCLOSURES:

This job description is not intended to cover every duty or responsibility required for this role. Responsibilities may change at any time with or without notice.

Mayersohn Law Group, P.A. is an Equal Opportunity Employer. We make employment decisions based on merit, qualifications, performance, and business needs. We do not discriminate on the basis of any protected characteristic under federal, state, or local law.

Employment with Mayersohn Law Group, P.A. is at‑will. Only a written agreement signed by the Managing Partner can modify the at‑will employment status.

About Company

Mayersohn Law Group, P.A. is a dynamic, AV‑rated law firm recognized for excellence across South Florida’s legal community. Led by founder Leah Mayersohn — a former prosecutor with decades of high‑stakes litigation experience — our firm is known for sharp strategy, fast communication, and a client‑focused approach that gets results.

We’re expanding our team as we invest in new systems, marketing initiatives, and operational growth. This is an exciting time to join us: you’ll work closely with experienced attorneys, contribute to meaningful cases, and be part of a supportive environment that values initiative, integrity, and continuous improvement.

If you’re driven, detail‑oriented, and ready to grow with a firm that’s building something exceptional, we’d love to meet you.