Job Description
Job Description
We are looking for a dedicated Office Manager/Bookkeeper to join our client's team in Boynton Beach, Florida. This role is pivotal in ensuring the seamless operation of administrative functions while maintaining accurate financial records and supporting the Property Manager with daily activities. The ideal candidate will excel at managing office systems, supervising personnel, and enforcing governing documents in a detail-oriented and fair manner.
Responsibilities:
• Oversee and manage daily administrative operations, collaborating with the Property Manager and Board of Directors to improve office systems and procedures.
• Direct and supervise office staff, including scheduling tasks and conducting performance evaluations.
• Maintain accurate financial records and coordinate with external accounting services to ensure compliance with financial regulations.
• Authorize purchase orders and invoices, reviewing non-standard expenses with the Board as needed.
• Manage fee assessments, collection procedures, and delinquency processes, including coordinating with attorneys on overdue accounts.
• Prepare payroll bi-weekly, ensuring timesheet accuracy, and maintain tax records for payroll withholding and unemployment compensation.
• Coordinate bookkeeping tasks including credit card coding, invoice payments, and monthly accruals.
• Address shareholder inquiries, handle complaints objectively, and communicate governing document requirements effectively.
• Facilitate communications with shareholders through email blasts, text messages, and internal notices.
• Assist with share transfers and proprietary lease documentation for sales activities, ensuring compliance with local regulations.
• Minimum of 2 years of experience in office management or bookkeeping roles.
• Microsoft Excel - spreadsheets for expense tracking
• Experience handling expense reports and resolving invoice discrepancies.
• Familiarity with collections processes and managing outstanding invoices.
• Ability to address and resolve issues related to outstanding balances.
• Strong organizational and communication skills for managing office systems and personnel.
• Knowledge of governing documents and fair enforcement practices.