Job Description
Job Description
We are looking for a trusted and proactive Executive & Operations Support Specialist who thrives on taking initiative, paying close attention to detail, and delivering high-quality results. As a trusted extension of the CEO, the ideal candidate will not only manage day-to-day administrative tasks with precision but will also support company operations by assisting with internal processes, technology tools, and cross-team collaboration.
This role is ideal for someone who wants to add long-term value, thinks ahead, and ensures both leadership and operations are supported with excellence.
Key Responsibilities
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Provide direct support to the CEO, including drafting, editing and sending professional correspondence and communications on behalf of leadership, scheduling, calendar management, meeting preparation, and follow-up.
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Anticipate the needs of the CEO and proactively managing priorities, projects and while ensuring deadlines are consistently met.
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Assist with operational projects such as process documentation, coordination with IT, and supporting innovation initiatives.
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Track priorities and ensure alignment between leadership goals and operational execution.
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Serve as a point of contact for internal and external stakeholders with professionalism and discretion.
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Identify opportunities for efficiency, automation, and improved workflows.
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Uphold confidentiality and handle sensitive information with trust and integrity.
Qualifications
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Proven experience as an Executive Assistant, Administrative Manager, Operations Assistant or similar role supporting senior leadership.
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Strong written and verbal communication skills; ability to draft correspondence on behalf of leadership.
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Exceptional attention to detail with the ability to manage multiple tasks and shifting priorities.
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Highly proactive and solutions-driven, with the ability to anticipate needs before they arise.
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Professional discretion in handling sensitive and confidential information.
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Tech-savvy, with proficiency in Microsoft 365 (Outlook, Teams, SharePoint), and comfort learning project management tools (e.g., ClickUp, Trello, or similar).
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Strong organizational and time-management skills in a fast-paced environment.