Job Description
Job DescriptionWe are looking for a detail-oriented Accounts Receivable Specialist to join our team on a contract basis in Boca Raton, Florida. In this role, you will manage billing, collections, and customer accounts, ensuring accuracy and efficiency in all processes. The ideal candidate will have strong analytical skills, excellent communication abilities, and the capacity to thrive in a dynamic and fast-paced environment.
Responsibilities:
• Generate accurate invoices in a timely manner, ensuring alignment with contracts, service delivery, and purchase orders.
• Monitor customer accounts to identify issues such as late payments or non-payment and take appropriate actions.
• Post daily cash receipts and resolve discrepancies promptly.
• Submit and manage disputes within customer portals to address billing concerns.
• Maintain comprehensive records of billing operations, payments, and collection activities.
• Process credit memos, refunds, adjustments, and write-offs as required.
• Reconcile the accounts receivable sub-ledger with the general ledger and individual customer accounts.
• Collaborate with internal teams such as Sales, Customer Service, and Legal to address and resolve billing issues.
• Prepare aging reports and assist with month-end close activities.
• Track and report key accounts receivable metrics, including Days Sales Outstanding (DSO), to ensure financial goals are met.• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Minimum of 2 years of experience in accounts receivable, billing, or collections.
• Proficiency in Microsoft Excel, including pivot tables and other advanced functions.
• Familiarity with accounting systems such as Great Plains or similar platforms.
• Strong written and verbal communication skills to effectively interact with clients and internal teams.
• Exceptional organizational skills and attention to detail to manage complex accounts.
• Experience in high-volume accounts receivable environments or shared services is a plus.
• Knowledge of trade promotions and retailer deduction practices is desirable.