Job Description
Job Description
We are looking for a welcoming and friendly Receptionist to join our team on a contract basis in Wilton Manors, Florida. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient environment. This position offers an excellent opportunity to utilize your organizational and communication skills while contributing to daily operations.
Responsibilities:
• Greet visitors warmly and assist them in navigating the office or connecting with the appropriate staff.
• Answer and manage a multi-line phone system efficiently, directing calls to the correct departments.
• Handle incoming calls with a focus on quality service, ensuring inquiries are resolved or redirected appropriately.
• Maintain the reception area, keeping it organized and presentable at all times.
• Provide accurate information regarding office services and address general questions from the public.
• Schedule appointments and coordinate meeting logistics as needed.
• Manage mail distribution and oversee incoming and outgoing correspondence.
• Assist with basic administrative tasks to support office staff and operations.
• Handle switchboard operations for phone systems ranging from 1 to 10 lines.
• Ensure confidentiality and security of sensitive information while performing receptionist duties.
• Previous experience in receptionist or front desk roles is preferred but not mandatory.
• Proficiency in operating multi-line phone systems and switchboards.
• Strong verbal communication skills and a detail-oriented approach.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail.
• Familiarity with basic administrative and clerical functions.
• Comfortable working in a part-time capacity.
• Strong organizational skills and the ability to manage a dynamic work environment.
• Commitment to maintaining confidentiality and high standards in all interactions.