Job Description
Job Description
The Administrative Assistant provides essential support to the Property Manager in the day-to-day operations of the management office. This role ensures smooth office functionality while delivering exceptional customer service to owners, residents, vendors, and visitors.
Essential Duties and Responsibilities:
-
Answer and return calls and emails promptly and efficiently throughout the day.
-
Receive and respond to all resident inquiries, directing them appropriately as needed.
-
Create work orders as required and follow up with maintenance to ensure timely completion.
-
Prepare and issue violation letters as needed and monitor for required corrections.
-
Collaborate with maintenance and security teams to process reports and relay information.
-
Process applications and prepare files for resident screenings.
-
Handle Architectural Modification requests and coordinate with contractors.
-
Schedule vendors, maintenance repairs, meetings, and property-related appointments.
-
Maintain accurate filing for unit files, vendor files, and online records/website.
-
Conduct business at all times with the highest standards of personal, professional, and ethical conduct.
-
Perform or assist with any operational tasks required to maintain workflow and meet deadlines.
-
Notify the Property Manager of unusual equipment or operational issues and the need for additional supplies or materials.
-
Participate in meetings and work groups to coordinate activities, discuss issues, secure approvals, solve problems, and stay informed of new developments.
-
Assist with or complete special projects and other tasks as assigned.
FULL-TIME Mon-Fri 8:30am-5:30pm
PAY RATE: $21
PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE AVENTURA AREA!