Job Description
Law firm in Miami is seeking an Office Coordinator to join their team. The ideal candidate will have 1-2 years of experience in a similar office support role with event coordination experience. Must have excellent communication skills.
Onsite Monday - Friday
Salary range: 55k - 65k base
Hours: 9am - 5:30pm
Responsibilities:
- Review and manage conference room schedules using room scheduling systems.
- Coordinate setup, food and beverage delivery, and equipment installation for meetings.
- Hold weekly meetings with departments to discuss upcoming events.
- Monitor and ensure readiness of meeting services before, during, and after events.
- Organize and maintain hospitality catering inventory and coordinate floral deliveries.
- Provide oversight to vendors for adherence to quality standards.
- Assist with AV troubleshooting and provide backup to reception as needed.
- Ensure compliance with building procedures and guidelines.
- Perform other related duties as assigned to support office operations.
Requirements:
- High School Diploma or GED required; proficiency in Spanish preferred.
- Minimum 1-2 years of experience in corporate event planning and hospitality.
- Three years of customer service experience with excellent interpersonal skills.
- Flexibility to work occasional evenings and adapt to schedule changes.
- Strong organizational skills and ability to manage budgets effectively.
- Knowledge of site operations and vendor management for event execution.
- Commitment to providing high-quality services and maintaining confidentiality.