Job Description
Job Description
The Role
We are seeking a reliable, highly organized Executive Assistant Support Coordinator to provide hands-on administrative and logistical support to our Executive Assistant team and multiple C-suite executives. This junior-level role is ideal for someone early in their career who enjoys being the person who “makes everything run smoothly” and is eager to learn how executive offices operate.
This position focuses on day-to-day support, coordination, and execution of smaller but critical tasks that enable Executive Assistants and executives to stay focused on strategic priorities. It is a great entry point into executive support, operations, or business administration.
Key Responsibilities
Administrative & Executive Support
- Provide day-to-day administrative support for multiple C-suite executives under the direction of senior Executive Assistants.
- Handle routine administrative tasks including document formatting, data entry, filing, scanning, and organizing digital and physical materials.
- Assist with meeting preparation, including assembling materials, printing, and room setup.
- Monitor and respond to basic requests on behalf of the Executive Assistant team.
Errands & On-Site Support
- Run business-related errands as needed, including document drop-offs, supply pickups, and other time-sensitive requests.
- Coordinate office and executive needs to ensure a smooth day-to-day experience.
- Serve as an on-site point of support during executive meetings and visits.
Meals & Logistics Coordination
- Coordinate meals for executives, leadership meetings, and working sessions, including ordering, scheduling deliveries, and managing dietary preferences.
- Set up and break down meeting spaces for meals and executive gatherings.
- Ensure meeting spaces are stocked, clean, and prepared for executive use.
Scheduling & Coordination Support
- Assist with basic scheduling and calendar coordination as directed.
- Help coordinate logistics for internal meetings, leadership offsites, and executive visits.
- Track action items and follow-ups assigned by Executive Assistants.
Travel & Expense Assistance
- Support travel logistics by helping prepare itineraries and confirmations.
- Assist with expense tracking and reimbursement submissions.
- Ensure receipts and documentation are properly organized.
What Success Looks Like
- Executive Assistants are well-supported and able to focus on high-level responsibilities.
- Executives experience seamless day-to-day support and responsiveness.
- Administrative tasks are handled accurately, promptly, and with attention to detail.
- The executive office operates efficiently and professionally.
Qualifications
- 0–2 years of experience in an administrative, office support, hospitality, or coordinator role.
- Strong organizational skills and attention to detail.
- Willingness to handle a variety of tasks, including errands and on-site support.
- Professional, service-oriented mindset with a positive attitude.
- Ability to manage multiple requests and shifting priorities.
- Basic proficiency with Google Workspace and/or Microsoft Office.
- Discretion and professionalism when working with senior leaders.
Why This Role
- Exposure to multiple C-suite executives and executive operations.
- Clear pathway to grow into an Executive Assistant or operations role.
- Hands-on experience in a fast-paced, professional environment.
- Competitive junior-level compensation and benefits.