Job Description
Job Description
Bi‐Lingual Operations Administrative Assistant
Full-time on-site
Pay up to $25 per hour DOE
Role Overview
We are seeking a Bi-Lingual Operations Administrative Assistant to support the Maintenance Manager and ensure smooth day‐to‐day operations within a fast-paced manufacturing environment. This role is essential in coordinating schedules, maintaining documentation, facilitating communication, and keeping maintenance activities running efficiently. The ideal candidate is organized, detail‐driven, and able to handle sensitive information with discretion.
Key Responsibilities
- Provide administrative support to the Maintenance Manager, including calendar management, meeting coordination, and task tracking.
- Assist with scheduling preventive maintenance, vendor appointments, and internal service requests.
- Prepare, update, and maintain maintenance records, work orders, safety logs, reports, and related documentation.
- Support inventory tracking, purchase order processing, and vendor communication for maintenance supplies and equipment.
- Assist with onboarding and maintaining training documentation for new maintenance team members.
- Coordinate department meetings, safety trainings, and general logistics.
Qualifications
- High school diploma required; associate’s or bachelor’s degree preferred.
- Fluency in Spanish required.
- Minimum of 2 years of administrative experience, preferably in manufacturing, facilities, or operations.
- Familiarity with maintenance operations, equipment, parts, or general machinery is a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CMMS or maintenance software preferred.
- Strong organizational, communication, and time‐management skills.
- Ability to prioritize tasks, adapt to changing needs, and maintain confidentiality.