Job Description
Job Description
Southwest Greens of Florida is an established leader in the synthetic turf industry. We are looking for a qualified and experienced Purchasing and Logistics Manager to work at our Stuart, FL location. Qualified candidates must have demonstrated experience managing related business functions outlined for the position. Must have strong communication and organizational skills to oversee all aspects of procurement, job scheduling, inventory control, order fulfillment and transportation. Must be goal oriented and work well in a team environment focused on continuous improvement. Familiarity with software systems such as Sage Accounting (or similar) and LMN operations scheduling & planning system. Must have a minimum of 5 years related experience.
Key Responsibilities: Responsible for Sourcing, Transaction Purchasing, Inventory Control, Job Scheduling and Logistics to support company's turf installation business. Position is both strategic and tactical in nature. Strategic aspects involve sourcing materials, issuing RFQ's and finding competent, qualified service suppliers with the goal of lowering costs. Transactional tasks relate to issuing purchase orders, maintaining approved supplier lists, price lists, job scheduling, inventory control, warehouse supervision and order fulfillment for material only sales orders. Work closely with Operations, Logistics/Warehouse, Accounting and Office Administration personnel to fulfill teamwork oriented processes effectively. Position also interfaces with Sales Reps and Crew Leaders on job details/needs. Communicate regularly with General Manager on progress toward meeting goals, problem solving and handling challenging situations that require escalation or collaboration with senior management.
Purchasing
o Identify sourcing opportunities from potential suppliers where new bids needs to be solicited in effort to provide cost and/or service advantage.
o Create and submit purchase orders to approved suppliers based on current and projected inventory levels given the materials requirements for upcoming, individual projects (jobs).
o Order and arrange deliveries of locally source items such as base material, dumpsters or other local project specific needs.
o Approve vendor invoices, match to PO check for accuracy and assign materials to specific projects in system where applicable.
o Identify and resolve pricing and/or quantity discrepancies directly with vendor prior to approving vendor invoices for payment.
o Lead and direct warehouse employees on accurate processing of receiving, storage, shipping and returns transactions. Ensure incoming shipments are received and matched against the PO in system.
o Submit approved vendor invoices to accounting for payment.
o File and track any claims necessary with appropriate vendor.
o Update materials prices by supplier in LMN and Sage systems.
o Source new vendors as needed based on individual project requirements, unique material or geographical location
o Identify material shortages, stock outs or long lead-time items that may disrupt schedules. Look for alternatives.
o Inventory Control & Management. Set minimum inventory levels based on lead-times and availability. Schedule and conduct inventory cycle count and physical inventories with warehouse personnel
o Review Completed Job Material List and Closeout jobs in the Sage system prior to giving to accounting for final billing.
Logistics:
o Job Scheduling: Organize the installation schedule on the rolling Calendar which consists of new contracts, maintenance, and repairs projects (jobs). Finalize the exact start date and block duration days based on the allotted days specified in the LMN Estimating System.
o Place an introductory call on each new project to the customer, on-site contact, inquiring about job scheduling needs.
o Communicate regularly with operations, sales staff, customers, and crew leaders on each new project, maintenance and/or repair job.
o Populate the job calendar on company Google Calendar with start to finish dates based on LMN system calculations and the communications with others involved on the project.
o Revise and update job schedules on a regular basis given the constant changes associated with construction project schedules.
o Notify relevant sales representative and accounting on missing deposits prior to jobs scheduled to start as nearing on the calendar. No project will be scheduled without a deposit unless approved by upper management.
o Coordinate with General Manager to assign specific crews for each project.
o Notify management for approval if additional time or materials (change orders) are requested for any project.
o Coordinate with Office Administration on arranging crew lodging for out-of-town projects.
Company DescriptionSouthwest Greens is a worldwide leader in synthetic turf distribution and installation. We are affiliated with Shaw Industries, a Berkshire Hathaway company. We have many long standing relationships and have been doing business in Florida since 2002.
Company Description
Southwest Greens is a worldwide leader in synthetic turf distribution and installation. We are affiliated with Shaw Industries, a Berkshire Hathaway company. We have many long standing relationships and have been doing business in Florida since 2002.