Job Description
Job Description
Florida Window & Door is a leading provider of high-quality impact windows and doors throughout the region. We take pride in delivering exceptional service and maintaining strong relationships with our customers and team members. We are seeking a detail-oriented Accounts Payable Specialist to join our Accounting Department and support our continued growth.
Position Overview:
The Accounts Payable Specialist is responsible for managing and processing all outgoing payments, maintaining accurate financial records, and ensuring timely and accurate handling of invoices, commissions, and payroll-related disbursements. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Requirements
Accounts Payable:
- Maintain the company’s A/P Report and ensure all payables are up to date.
- Post and pay invoices, including but not limited to WEX Bill, TV Invoices, and Window Invoices.
- Itemize Simplifile Invoices and add checks to QuickBooks.
- Manage miscellaneous payments such as Stucco, Permits, Measure Tech, Coral Key, and Reimbursement Checks.
Sales Payroll & Commissions:
- Process payroll for all sales personnel, including Employees, Training Pay, and 3508s.
- Email copies of all checks and cancellations to salespeople.
- Track commissions on the Commission Spreadsheet and enter both front-end and back-end commissions into 360.
- Update systems (Commission Spreadsheet and 360) to remove commissions for terminated sales representatives.
- Initiate chargebacks for all necessary commission reversals.
- Handle travel expense reimbursements for specific deals salvaged by our Rehash Director, ensuring entries are updated on both the spreadsheet and 360.
- Add new salespeople to QuickBooks and maintain the sales staff calendar.
Installer Payroll & Commissions:
- Process payroll and cut checks for all installers.
- Track installer commissions on the Installer Commission Spreadsheet.
- Cut checks for personnel as required.
Qualifications:
- 5+ years of experience in Accounts Payable, Payroll, or related accounting functions (construction or home improvement industry preferred).
- Proficiency in QuickBooks, Microsoft Excel, and Google Sheets.
- Experience with 360 (or similar CRM/commission tracking systems) a plus.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Excellent communication and teamwork skills
Benefits
- Competitive pay based on experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Growth and advancement opportunities within a rapidly expanding company.