Executive Assistant to Chief Administrative Officer/SVP of Strategy

Job Description

Job DescriptionDescription:

POSITION SUMMARY:

The Executive Administrative Assistant provides high-level administrative support to the Chief Administrative Officer (CAO) and SVP of Strategy, with a strong focus on complex calendar and schedule management. This role requires a highly organized, detail-oriented professional who can effectively manage competing priorities in a fast-paced environment. The ideal candidate is proactive, adaptable, and dependable, with the ability to anticipate needs, coordinate across multiple stakeholders and projects

CORE ESSENTIAL RESPONSIBILITIES:

• Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through.
• Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive.
• Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues.
• Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive.
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and speaking engagements.
• Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices.
• Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies.
• Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy.
• Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents.
• Compile, analyze, and summarize data from various sources to support informed decision-making.
• Coordinate and manage logistics for events, retreats, meetings, and special projects.

Requirements:

REQUIRED EDUCATION & EXPERIENCE:

• Bachelor’s degree or comparable relevant experience required.
• At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred

REQUIRED KNOWLEDGE, SKILLS, OR ABILITIES:

• Proven experience supporting senior executives in a complex, fast-moving, or multi-entity organization (healthcare or physician practice experience strongly preferred).
• Exceptional time management and prioritization skills, with the ability to manage highly complex scheduling and multiple priorities with accuracy and composure.
• Strong interpersonal and communication skills, with the ability to build and maintain positive, collaborative relationships across all levels of the organization.
• High emotional intelligence, professionalism, and tact in managing relationships and navigating ambiguity.
• Proactive problem-solver who can work independently, anticipate needs, and take initiative.
• Advanced proficiency in Microsoft Office Suite and related productivity tools.

SCHEDULE & WORK LOCATION:

• Standard business hours, with flexibility required to support the CAOs schedule.
• Remote role, but candidates must reside in Florida and be legally authorized to work in the state.