Job Description
About Folden Lane:
Folden Lane is one of the fastest-growing brands in the emerging housewares and home furnishings industry. We design and manufacture decorative storage, home furnishings, furniture, laundry, bath, kitchenware, juvenile, and workspace solutions—covering all areas of the home. Our customers range from specialty retailers to leading national chains, with a growing global presence.
We are seeking a highly motivated, detail-oriented professional to join our team in a hybrid role that combines Executive Assistant responsibilities with Office Management oversight. This position is ideal for someone who thrives in a dynamic, fast-paced (and sometimes ambiguous) environment, excels at keeping operations running smoothly, and is comfortable handling both high-level executive support and day-to-day office management.
Key Responsibilities | Executive Assistant Duties
- Meeting Preparation & Follow-up: Create agendas, meeting briefs, presentations, and track follow-ups to ensure high-level execution.
- Calendar & Time Management: Manage complex scheduling (business and personal) across multiple time zones, ensuring punctuality and effective prioritization.
- Executive Communications: Draft, review, and respond to emails, coordinate calls, manage client and partner interactions.
- Confidential Support: Act as a trusted advisor and gatekeeper to the CEO, handling sensitive information with the highest discretion.
- Travel Coordination: Book flights, hotels, car services, and provide detailed itineraries for domestic and international travel.
- HR/Recruiting Support: Assist with job descriptions, resume management, interview coordination, and onboarding logistics.
- Expense Management: Track, reconcile, and submit executive expense reports; manage reimbursements.
- Personal Support: Complete occasional personal errands and tasks for the CEO.
- Document Creation: Compose, edit, and finalize reports, communications, and presentations; apply judgment to ensure clarity, tone, and professionalism.
Key Responsibilities | Office Management Duties
- Office Operations: Oversee incoming/outgoing mail, sample shipments, and showroom product organization.
- Systems & Organization: Maintain comprehensive digital filing systems in shared drives; ensure accurate departmental record keeping.
- Administrative Point of Contact: Provide general support across the executive team for administrative requests and logistics.
- Vendor/Partner Coordination: Support operational needs with external service providers, vendors, and suppliers as required.
Requirements & Qualifications
- Bachelor’s degree required.
- 5–7 years of administrative and/or personal support experience at the executive level.
- Strong proficiency with PC/Windows environment, especially: Microsoft Teams, Word, Excel, PowerPoint, Outlook, Adobe Acrobat X
- Highly organized, detail-oriented, and resourceful—able to manage competing priorities without letting anything slip through the cracks.
- Excellent written and verbal communication skills; polished, clear, and professional in every interaction.
- Strong emotional intelligence, judgment, and ability to act as a trusted partner to leadership.
- Unflappable under pressure—remains calm, clear-headed, and effective when stakes are high.
- Demonstrated ability to work independently with minimal supervision and adapt quickly to changing priorities.
- Proven discretion and ability to maintain strict confidentiality.
- A collaborative team player who knows when to lead and when to support.
- Comfortable navigating ambiguity, managing multiple tasks, and working in a fast-growth startup environment
Compensation & Benefits
- Salary Range: $75,000–$95,000 per year (commensurate with experience, skills, and knowledge).
- Equity & Bonus Eligibility: Salary does not include potential equity or variable pay opportunities.
- Benefits: Comprehensive medical plans with employer contribution, unlimited PTO, and additional perks aligned with Folden Lane’s culture of flexibility and innovation.