Senior Assistant Director of Finance

Job Description

Job Description

POSITION OBJECTIVE

The Senior Assistant Director of Finance is responsible for compiling timely and accurate financial reports. Monitor and provide guidance in maintaining labor management standards. Ensure financial controls are in place. Responsible for the supervision and oversight of the accounting team and the day-to-day responsibilities of the accounting office. Provide leadership in the development of the accounting staff including hiring and training of hourly and salaried staff.

In absence of Director of Finance, take lead in responding to the Managing Director and Ownership inquiries and requests. Provide oversight for Purchasing and IT departments in the absence of the Director of Finance.

ESSENTIAL JOB FUNCTIONS

• Lead the preparation of profit and loss (P&L) statements, with ability to prepare and post journal entries, complete analysis and present a final P&L report in accordance with Corporate Policy and Procedure.
• Monitor, supervise and ensure the timely preparation of month-end balance sheet reconciliations and analysis. Resolve reconciling items in timely manner.
• Train department heads on labor management system usage, and lead labor and schedule review meetings weekly.
• Provided training to departments in the interpretation, orientation, training and analysis of revenue, payroll and expense matters.
• Create, implement and monitor resort wide financial internal control SOPs.
• Coordinating and supporting financial audits, both internal and external, and facilitating audit preparation and responses.
• Monitoring cash flow, working capital, and tax obligations to ensure financial health and regulatory compliance.
• Audit monthly sales and use tax filings for accuracy and compliance.
• Participate in the preparation of the Annual Operating and Capital Budgets, Strategic Plan, and Monthly Operating Forecasts; possess ability to provide analysis of reporting variances.
• Coordinate and ensure that all daily, semi-monthly and monthly management reports are issued on a timely and accurate basis.
• Develop an engaged, enthusiastic and service driven team of accounting professionals.
• Recruit, develop, conduct performance reviews and motivate the accounting team.
• Actively contributes to hotel overall leadership and direction.
• Represent the Director of Finance and accounting office in his/her absence.
• Assist in other duties as needed and directed by Director of Finance.

EDUCATION/EXPERIENCE

• Professional designation or acceptable university degree with an appropriate specialization in accounting or enrolled in a recognized accounting program with progression to 4th or 5th level.
• Minimum of 3 years’ hotel accounting experience and previous accounting experience at a senior level.
• Proven leadership and coaching skills with a track record of developing a highly motivated and cross-trained group of accounting professionals.
• Familiarity with hotel operating systems and software, including Microsoft Office, POS, Opera and Sales & Catering.
• Excellent administrative, interpersonal, organizational, written and verbal communication skills.
• Excellent problem-solving skills.

REQUIREMENTS

• Experience in fast paced environment with ability to multitask and meet deadlines.
• Must contain the following characteristics: a) Confident; b) Flexible; c) Detail oriented; d) Self-starter; e) Adapt to change easily; f) Team player willing to do whatever it takes to meet goals and objectives; g) Drive for continuous improvement.
• Must have exceptional interpersonal, clear verbal and written communication skills.
• Microsoft Office 365: proficiency with excel and word
• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard or mouse with speed and accuracy.
• Occasional lifting and transporting moderately heavy objects, such as computers and peripherals.
• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Requires good communication skills, both verbal and written.
• Must be able to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions.
• Ability to be resourceful, creative and maintain flexibility

LANGUAGE SKILLS

• Read and interpret documents in English such as periodicals, journals and manuals
• Able to write for various channels, routine reports, correspondence, business letters, summaries using prescribed format and conforming to all rules of punctuation, grammar, diction and style
• Ability to speak effectively before groups such as business partners, clients or employees.

REASONING ABILITY

• Apply common sense understanding to business and social situations and in carrying out instructions furnished in written, oral or diagram form
• Able to apply mathematical skills to interpret financial information and to prepare reports and budgets
• Read and interpret business records and statistical reports
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Make business decisions based on reports and facts, as well as on experience and personal insight

COMPUTER SKILLS

Must have sufficient computer skills that allow the individual to be able to use, in a proficient manner, all corporate issued software programs including but not limited to:

• Microsoft Office 365
• Adobe Acrobat Pro

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk’ use hands to finger, handle or feel; reach with hands and arms; stoop, kneel, crouch; talk and hear. The employee will be sitting or standing for extended periods of time working on the computer. The employee must be able to see differences in widths and length of lines such as those on graphs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Must be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors.