Job Description
Job DescriptionJob Summary:
The Fleet Coordinator will be responsible for assisting the Fleet Manager with all aspects of fleet vehicle care including but not limited to vehicle repair, insurance claim submissions, and GPS/ Camera monitoring.
Duties/Responsibilities:
- GPS/Camera’s- Identify what units are not reporting or have errors. Set appointments to have them serviced or replaced by Verizon
- Identify units without cameras and have cameras installed by Verizon or 3rd party installer. Update Manager on the progress weekly.
- Auto Accidents- go through the accident folders and verify what units have been repaired. Add notes to the file so anyone reviewing it knows the status.
- If an auto insurance claim was made, determine if the claim was paid out. If paid out, see if vehicle has been repaired.
- Regardless of insurance payment status, have vehicles scheduled for repairs to limit down time of unit.
- Review dash cam videos weekly. Report on videos that contain egregious driving behavior, to include distractions/inattentiveness, near misses, collisions or traffic violations.
- Generate reports on a weekly basis and send them out Monday mornings to the branch managers for review. Reports include - Camera alerts for distracted driving, excel format.
- Give weekly status updates on GPS and Cameras not reporting, complete measures to correct issues.
- Other related duties as assigned.
Required Skills/Abilities:
- Must be reliable and demonstrate integrity.
- Must be proficient in Microsoft Office Suite, especially Excel.
- Must be able to learn web-based program for GPS/ Camera oversight.
- Excellent organizational skills and attention to detail.
- Must have time management skills and multitasking skills.
- Must have excellent communication skills via email and text.
- Must follow up on tasks and assignments in a timely manner.
- Must be able to work independently with minimal supervision.
Education and Experience:
- High school diploma or equivalent required.
- At least 3 years of related experience in clerical/ admin work.
- Experience with auto insurance a plus.
Physical Requirements:
- Prolonged periods of sitting at a desk.
- Clean driving record required.
- Ten percent travel to other branches
- Must be able to lift up to 15 pounds at times.