AIA Billing Specialist/Accounts Receivable Specialist - Miami, FL

Job Description

Job DescriptionJob Title: AIA Billing/AR Specialist Location: 100% on-site in Miami, FL Type: Direct Hire Pay: $50k-$65k DOE Workload & Environment

• Fast-paced, high-volume AR workload; requires multitasking without oversight.
• Professionalism is essential, especially with client interactions.
• Strong organization: Manage multiple tasks and follow-up reminders.
• Precise attention to detail, especially for billing and reconciliation.
• Proactive in following up on emails and outstanding AR.
• Clear, professional communication tailored to various audiences.
• Adaptable across tasks and personalities.
• Maintain professionalism at all times.
• Comfortable with fast pace and direct feedback.
• Technical & Industry Requirements
• Experience in AIA construction billing preferred.
• Skilled in reconciling across platforms, clients, and contractors.
• Software: Ipoint (CRM), QuickBooks Desktop (required), Knowify (AIA).
• Associate Degree or higher.
• 1+ year of Accounts Receivable experience.

Job Duties

• Prepare and process invoices promptly and accurately.
• Monitor and follow up on overdue payments weekly (Install, Service departments).
• Reconcile billing discrepancies, communicate with departments and clients.
• Apply incoming payments.
• Match project billing with Contractor Pay Applications.
• Reconcile expense reports, credit cards, and bank statements; perform other accounting tasks as assigned.

Pay Details: $50,000.00 to $65,000.00 per year

Search managed by: Kimberly Kans

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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