Executive Assistant - Saint Augustine, FL (On-Site)
Job Description
Leopard Project Controls is growing — and we’re looking for a driven Executive Assistant to play a key role in supporting our leadership team. This is more than just an admin role: it’s an opportunity to work side-by-side with executives, coordinate with team members across multiple locations, and contribute directly to the growth of a dynamic project controls consulting firm.
If you’re detail-obsessed, highly organized, and thrive in an environment where no two days are the same, we want to meet you.
What You’ll Do:
- Manage executive calendars, email, and priorities with speed and precision
- Prepare and polish proposals, invoices, and client-facing documents
- Act as a professional point of contact for clients and partners, representing executives with polish and discretion
- Coordinate client calls, internal meetings, and follow-ups with professionalism
- Support business development activities: LinkedIn posting, light content drafting, CRM updates (with AI tools for efficiency)
- Assist our broader team working remotely and in other offices, ensuring smooth communication and coordination across projects
- Keep our small Saint Augustine office running smoothly
- Jump in on executive “hustles” — providing flexible, ad-hoc support on new opportunities, client priorities, and growth initiatives
What We’re Looking For:
- Execution-first mindset — you anticipate needs before being asked
- Exceptional organizational skills with sharp attention to detail
- Polished communication skills (written and verbal) for client-facing interactions
- Proven ability to handle sensitive information with absolute confidentiality and professionalism
- Tech-savvy and quick to learn new tools (Microsoft Office, LinkedIn, modern productivity apps)
- Prior experience as an Executive Assistant, Office Manager, or Client Support role preferred
Why Join Us:
- Be a key player, not just an assistant — your work directly supports executives in winning projects and driving growth
- Small team advantage: in Saint Augustine, your contributions won’t get lost in layers of corporate structure — they’ll be noticed, valued, and impactful every day
- Growth opportunity: gain hands-on exposure to project controls, federal contracting, and consulting — skills that few EA roles ever provide
- Work closely with leadership in a specialized consulting firm serving federal, commercial, and mission-driven clients
- Thrive in a small-team, entrepreneurial culture where adaptability and ownership matter
Location:
📍 Full-time, on-site role based in our Saint Augustine, Florida office.
How to Apply:
If you’re ready to bring energy, precision, and professionalism to a role where you’ll be a true partner to leadership, we’d love to hear from you.
👉 Apply directly on LinkedIn or send your resume to info@consultleopard.com