Administrative Assistant-Level 3 - Senior (11 - 15 Years)

Job Description

Job DescriptionWe are looking for an experienced Administrative Assistant to provide high-level support to a detail-oriented team in Juno Beach, Florida. This role involves managing complex administrative tasks, coordinating schedules, and ensuring compliance with organizational policies and procedures. As part of a long-term contract position, you will play a pivotal role in maintaining efficient operations and confidentiality within the department.

Responsibilities:
• Manage executive calendars, ensuring schedules are optimized and meetings are coordinated effectively.
• Compile and analyze data to prepare detailed reports, charts, graphs, and presentation materials.
• Handle routine correspondence and document management tasks while adhering to established procedures.
• Organize travel arrangements, staff functions, and departmental activities as needed.
• Coordinate safety programs, construction projects, budget analytics, and contract administration within the department.
• Collaborate with other administrative team members to align schedules and deliverables across teams.
• Proofread and edit written materials, including slides, spreadsheets, and reports, ensuring accuracy and a high standard of work.
• Maintain strict confidentiality when handling sensitive information and liaise with internal teams and external stakeholders.
• Ensure compliance with company policies and procedures in all administrative processes.
• Support onboarding and hiring processes by coordinating schedules and preparing necessary documentation.• High School Diploma required; Associate degree preferred.
• 11-15 years of experience in administrative roles, with proven expertise in office management and scheduling.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to handle multiple priorities and meet deadlines.
• Exceptional attention to detail and accuracy in data management and document preparation.
• Experience in coordinating departmental activities, including budget and contract administration.
• Ability to maintain confidentiality and professionalism when dealing with sensitive information.
• Excellent communication skills, both written and verbal, for effective collaboration with team members and stakeholders.