Job Description
Job Description
We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Miami, Florida. This contract position offers a unique opportunity to contribute to the preservation of Holocaust history through education and community engagement. You will play a key role in supporting administrative operations, event planning, and marketing efforts while collaborating with a diverse team.
Responsibilities:
- Oversee scheduling, calendar management, and meeting logistics for staff members and lay leadership
- Learn and effectively utilize the Federation’s donor management database
- Prepare and manage weekly donor thank-you communications through the database system
- Compile, track, and organize donor and campaign-related reports
- Support customized communications with donors and volunteers, including acknowledgments for milestones and condolence outreach
- Update and maintain accurate contact records, including board and committee lists
- Conduct research on donors and prospects as requested
- Coordinate meeting and event logistics, including room reservations, catering, materials preparation, and electronic communications
- Provide administrative and on-site support for events, including registration, recruitment support, couvert collection, and attendee assistance
- Handle administrative processing such as invoices, expense reports, petty cash, and record maintenance
• Proven experience in administrative tasks such as data entry, scheduling, and email correspondence.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong customer service skills, including answering inbound and outbound calls.
• Ability to create and manage marketing and event materials using tools like Canva.
• Familiarity with Zoom and other virtual collaboration platforms.
• Excellent organizational skills and attention to detail.
• Comfortable working in a multicultural environment and engaging with individuals of all ages.
• Bilingual proficiency in Spanish and English is preferred but not required.