Job Description
Job Description
Tax Administrator
Position Summary
We are seeking a highly organized and detail-oriented Tax Administrator to play a crucial role in supporting our Tax Department. This position will be responsible for a variety of administrative tasks, as well as assisting with client service activities to ensure the department runs efficiently and client needs are met in a timely, professional manner. As a Tax Administrator, you’ll be an essential part of our commitment to delivering outstanding service to our clients and supporting the success of our tax professionals.
Key Responsibilities
- Provide administrative support to tax professionals, including preparing and organizing tax documents, reports, and correspondence.
- Assist in the processing and tracking of tax returns, extensions, and estimated payments.
- Maintain accurate and up-to-date client records in our tax systems and databases.
- Coordinate client communications including scheduling meetings, following up on document requests, and ensuring timely delivery of completed returns.
- Organize and manage electronic and physical tax files to ensure compliance with firm procedures.
- Support onboarding of new clients by collecting documentation and setting up internal records.
- Monitor deadlines and support timely filing of federal, state, and local tax returns.
- Assist in billing processes and tracking time entry for the tax team.
- Perform other administrative tasks as assigned to support the team and enhance client service.
Qualifications
- Bachelor's degree preferred.
- Administrative or office support experience, ideally in a professional services or accounting/tax environment.
- Proficiency with Microsoft Office Suite (especially Excel and Word); experience with tax software and document management systems a plus.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
Spartan Placements is an equal opportunity employer. All terms and conditions of employment, including, but not limited to, recruitment, placement, title, promotion, compensation, benefits, transfers, training, education, research, administration and programming, will be administered without regard to race, color, religion, sex, age, sexual orientation, national origin or ancestry, handicap, or status as a disabled veteran.