Executive Assistant

Job Description

Job DescriptionSalary:

Are you highly organized, proactive, and a natural multitasker? Do you thrive in a fast-paced environment where no two days are the same? We're seeking ahigh-performing Executive Assistantto support our executive leadership and ensure seamless day-to-day operations at the highest level.

What Youll Do:

• Manage complex calendars, appointments, and scheduling for senior executives
• Coordinate travel arrangements, meeting logistics, and executive events
• Prepare executive-level communications, presentations, and reports
• Organize, maintain, and safeguard confidential files and documents
• Screen and prioritize emails, phone calls, and correspondence
• Run occasional errands and assist with both personal and professional tasks
• Act as a liaison between executives, internal departments, clients, and vendors
• Support strategic initiatives by tracking deadlines, deliverables, and follow-ups
• Anticipate the needs of the executive team and proactively provide solutions
• Handle ad hoc projects and tasks with a high level of discretion and ownership

Note: This role is dynamicresponsibilities will evolve as needed to support the executive team.

What Were Looking For:

• Proven experience as an Executive Assistant or Personal Assistant (2+ years preferred)
• Strong organizational and time management skills with attention to detail
• Exceptional verbal and written communication abilities
• Tech-savvy, with proficiency in Microsoft Office and calendar/email platforms
• Ability to handle confidential information with the utmost professionalism
• A reliable personal vehicle for daily use
• High level of initiative, adaptability, and critical thinking

Bonus Points If You:

• Have experience in a corporate, executive, or high-growth business setting
• Are bilingual (Spanish is a plus)
• Are available for occasional after-hours support or schedule flexibility

Why Join Prestige Trucking Insurance:

• Competitive salary and performance-based incentives.
• Opportunity to be part of a fast-growing, industry-leading agency.
  
• Comprehensive health, dental, vision, and life insurance.
• Paid time off and paid holidays.
• 401(k) with company match.
• Licensing assistance to obtain your 2-20 Property & Casualty Insurance License.
• A supportive team environment with opportunities for ongoing professional growth and development.
• Career growth potential with a company that values expertise, integrity, and innovation.

Ready to bring executive-level organization, discretion, and impact to our leadership team?
Apply now and play a critical role in driving our success.