Job Description
Job Description
Position Overview:
The Finance Coordinator/Bookkeeper position plays a vital role in ensuring the accuracy, organization, and timely processing of UNIDAD’s financial and grant-related documentation. This full-time position supports the Executive Director and UNIDAD’s external accounting firm in processing invoices for approval, preparing checks for signature and approval, maintaining strong financial controls, and supporting public grant reporting and compliance. This position offers flexibility and is ideal for a highly organized, detail-oriented individual seeking meaningful impact within a nonprofit environment.
Key Responsibilities:
- Maintain day-to-day financial records, expense tracking, and grant-related documentation.
- Ensure all financial transactions are accurately entered into and reconciled in QuickBooks.
- Support the preparation and submission of monthly reimbursement packets, including invoices, signed checks, and supporting documentation.
- Assist the Executive Director with internal budget tracking and monthly reporting.
- Coordinate with the external accounting firm to prices monthly grant reimbursement packages.
- Communicate with vendors and contractors regarding invoice status and payments.
- Maintain organized paper and digital archives to support audit readiness.
- Assist with payroll coordination.
- Collaborate with the grant reporting team to ensure compliance with grant-specific financial requirements.
- Respond to outside audit and grantor requests as needed.
Qualifications:
- Minimum 3 years of experience in bookkeeping, finance coordination, and/or grant administration.
- Proficient in QuickBooks Online and Microsoft Excel.
- Highly organized, detail-oriented, and able to work independently.
- Strong written and verbal communication skills.
- Bilingual in English and Spanish required.
- Familiarity with public grant reporting requirements (local, state, or federal) preferred but not required.
Schedule & Compensation:
Flexibility in scheduling is available. Salary range is $35,000 to $45,000. Compensation will be dependent on relevant skill set and work experience and falls within the organization's annual staffing budget.