Job Description
Job Description
Administrative Assistant
Location: Fort Lauderdale, FL
Hours: Part-time, preferred 8:00 AM – 12:00 PM daily
Position Overview:
Seeking a detail-oriented Administrative Assistant to support attorneys and staff across multiple office locations. This role involves administrative, financial, and client support while ensuring accurate record-keeping and smooth office operations.
Key Responsibilities:
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Provide administrative support to attorneys and office staff.
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Manage client intake forms and files using Microsoft SharePoint.
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Maintain timekeeping records and generate reports; transition to legal practice management software as needed.
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Prepare and follow up on invoices, including monthly billing for attorneys.
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Perform payroll tasks, including travel reimbursements and healthcare premiums.
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Reconcile operating accounts and review balance sheets, ensuring trust funds align with records.
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Process payments for bills, including professional premiums and office expenses.
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Collaborate with accounting professionals to ensure timely and accurate tax filings.
Preferred Skills & Software Experience:
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Microsoft SharePoint/Office 365
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QuickBooks Online
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Legal practice management software (training provided if needed)
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Strong organizational, communication, and time-management skills