Transportation Coordinator - Independent Supported Living Program

Job Description

Job DescriptionDescription:

About Alpert Jewish Family Service (Alpert JFS)

While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency’s mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services.

Since 1974, Alpert JFS, a 501(c)(3) not-for-profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well-being of children and families of all ages, the independence and well-being of older adults, and the optimal quality of life for individuals with special needs.

We are seeking a highly organized Transportation Coordinator to manage and coordinate transportation services for residents in our Independent Supported Living Program, ensuring full compliance with FDOT regulations.

Transportation Essential Responsibilities:

• Coordinate and create transportation schedule for residential clients, including vocational or program, all professional appointments that do not require the presence of program staff.
• Maintain a daily schedule of appointments and events to ensure that residents will arrive in a timely manner.
• Maintain all transportation books kept within vehicles including but not limited to ensuring forms are completed properly and turned in timely.
• File and submit all DOT safety checks after signatures are acquired.
• Maintain documentation for licensing requirements.
• Coordinate maintenance on all agency vehicles to ensure vehicle, driver and resident’s safety.
• Maintain an accounting of all transports by mile per resident for billing purposes, to ensure good fiscal practices.
• Assign gas and handicap passes to each program and enforce proper use of them to maintain acceptable standard usages.
• Enhance transportation effectiveness and efficiency by using program resources responsibly.
• Track and approve all safety trip inspections to ensure completion and accuracy of record.
• Record and report monthly mileage and trips for all vehicles.
• Coordinate FDOT reporting per the FDOT schedule.
• Check dashcam operation in all vehicles monthly to ensure cameras are working properly.
• Inspect all vehicles monthly for unreported issues.
• Ensure agency cell phones are available and working and being used in the assigned vehicles on a monthly basis.
• Verify all paperwork, i.e. insurance and registration are in the vehicle and tags / stickers are current on a monthly basis.
• Maintain all vehicle records electronically and ensure that they are accurate and up to date.
• Point person for GPS tracking system to include weekly monitoring, train new employees and troubleshooting issues.
• Manage and schedule yearly driver refresher training including paperwork and transportation policy forms are signed and filed.
• Work with the Director of Residential Services as needed for any FDOT issues that come up.
• Work with the Director of Residential and Grant Manager on Grant reporting, changes, and annual grant applications for new vehicles and equipment.
• Work with the Director of Residential Services and FDOT assigned representative to ensure appropriate number of vehicles are assigned to the agency as needs change.
• Assign gas and handicap passes to each program and enforce proper use of them to maintain acceptable standard usages.
• Enhance transportation effectiveness and efficiency by using program resources responsibly.
• Create weekly staffing schedule to include coverage for time off (will not be on call or handle callouts).
• Participate in Agency licensing visits as delegated by supervisor.

Requirements:

• High school diploma or GED equivalent
• 1-3 years’ experience in an administrative capacity
• Experience working with adults with special needs strongly preferred
• Proficient in MS Office Suite (specifically Excel and Word) and the demonstrated ability to learn other software programs
• Strong written and verbal communication with attention to detail and a high level of organization, and follow-through is required
• Self-driven with the ability to work well in a team setting, as well as unsupervised
• The ability to work with people from different backgrounds is essential
• Eligible Florida driver’s license and good driving record
• Ability to pass annual wellness physical

We offer a competitive salary, medical, paid vacation and sick time, paid holidays, Public Service Loan Forgiveness, 403b, EAP

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace