Job Description
Job Description
Join Walker Property Services, LLC, and become a pivotal part of a team dedicated to excellence in facility maintenance for Fortune 500 clients. As an Administrative Assistant, you'll immediately contribute to our dynamic environment with your multitasking skills and operational mindset. We offer not just a role, but a pathway to grow with a company that values innovation and employee development. Our culture thrives on collaboration, where every team member is encouraged to bring ideas to the table, driving both personal and professional growth.
You'll enjoy competitive pay, paid vacation, and comprehensive health benefits. Our 401(k) matching and referral bonuses reflect our commitment to your future and our appreciation for your contributions. If you're ready to make an impact and grow alongside a company renowned for its service excellence, we invite you to submit your resume and contact details. Let's build something great together!
Compensation:
$17 - $21 hourly
Responsibilities:
- Invoice Processing: Process invoices through internal databases and record on customer portals within 2 days of work completion. Update cash flow reports regularly.
- Credit Card Records: Record and reconcile company credit card statements.
- Job Costing: Track labor, materials, and expenses for job costing.
- Assist with project documentation, including contracts, permits, and change orders.
- Accounts Management: Manage accounts payable and receivable.
- Procurement & Billing: Assist in the procurement of materials for jobs, invoice tenants, and collect rent.
- Customer Support: Assist with customer updates, including managing photos and project details.
- Travel Logistics: Help with employee travel arrangements, including flight bookings, car/truck reservations, lodging, and labor coordination.
- Interdepartmental Support: Provide backup support to operations and client services teams as needed.
- Licensing and Compliance: Help manage contractor licenses and subcontractor COI record keeping.
- Filing System Maintenance: Refine and maintain the company’s filing system, ensuring proper organization and timely updates.
- Quality Control: Monitor production KPIs and strive for continuous improvement in customer service quality.
- Special Projects: Assist with special projects as assigned by the manager.
Qualifications:
- QuickBooks experience preferred.
- Ability to exercise independent judgment and discretion.
- Strong Microsoft Office skills (Excel, Word, PowerPoint, Outlook), including calendar management.
- Previous administrative experience preferred (construction or related industry preferred).
- Excellent oral and written communication skills.
- Strong understanding of office management responsibilities, systems, and procedures.
- Outstanding time management and multitasking abilities.
- Keen attention to detail with strong problem-solving skills.
- Professional, friendly, energetic demeanor.
- Ability to work closely with management and external suppliers.
- Initiative-driven, self-motivated, and proactive.
- Update cash flow reports regularly.
About Company
Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.