Job Description
Job Description
We're looking for a detail-oriented and proactive Operations
& Administrative Assistant to help support our day-to-day operations. The ideal candidate is organized, efficient and will help support the Principal and Operations manager with daily operational activities.
Order Management & Billing
- Receive and process customer orders using the sage Pro ERP system.
- Prepare, process and track invoices for each shipment; manage payment collections.
- Invoice orders through WEB EDI system.
- Identify and resolve operational issues with clients' payments and truckers.
- Process and maintain billing files - Receive checks and post payments to clients accounts.
- Process incoming payments both wires and checks with online bank interface daily.
- Maintain and process records list for damaged shipments & shortages.
- Order office supplies and maintain office equipment.
Order Management & Billing
- Receive and process customer orders using the sage Pro ERP system.
- Prepare, process and track invoices for each shipment; manage payment collections.
- Invoice orders through WEB EDI system.
- Identify and resolve operational issues with clients' payments and truckers.
- Process and maintain billing files - Receive checks and post payments to clients accounts.
- Process incoming payments both wires and checks with online bank interface daily.
- Maintain and process records list for damaged shipments & shortages.
- Order office supplies and maintain office equipment.
Qualifications
- 2+ years of experience in administrative support (experience with consumer goods or distribution is a plus)
- Proficiency with Sage Pro 200 ERP and WEB EDI systems preferred.
- Excellent attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office (Excel, Outlook, Word).
- Team-oriented with a proactive, can-do attitude.