Job Description
GENERAL OVERVIEW
The Payroll & Benefits Specialist acts is a key resource to the organization’s HR operations. This role is responsible for processing the company’s multistate payroll, maintaining payroll records and employee data, administering employee benefit programs and is the main point of contact for all related policies.
KEY RESPONSIBILITIES
Core duties and responsibilities include the following. Other duties may be assigned.
- Processes multistate, biweekly payroll accurately and on time as well as per diem off-cycle runs & annual bonus payouts.
- Performs detailed payroll audit prior to submission examining deduction changes, 401k deferrals, timecard discrepancies and miscellaneous adjustments.
- Reviews status data of employees for accuracy in onboarding, offboarding and leaves of absence.
- Maintains payroll records ensuring compliance with federal, multi-state and local tax laws.
- Works with system vendors to maintain configuration of the payroll system structures including time off policies, time clock integration and TPA integrations.
- Communicates with various state agency inquiries regarding state registrations, tax payments, etc.
- Reconciles and processes invoicing for several employee benefits (medical, dental, vision, etc.) as well as billing for TPAs.
- Prepares payroll & benefits reports for FP&A, Finance, and other internal teams.
- Supports company audits by providing necessary reporting and documentation.
- Administers all employee benefit programs in HRIS/benefit systems and is the liaison between employees and various vendors to resolve employee benefit issues.
- Facilitates & oversees benefit enrollment process for new hires and employees during annual open enrollment process.
- Maintains knowledge of laws, regulations, and best practices in payroll & benefits.
- Educate and support employees on payroll & benefits processes and function as a key resource for policy questions related to time off, leave of absence and benefit eligibility.
- Performs other duties as assigned.
QUALIFICATIONS- KNOWLEDGE, SKILLS, & ABILITIES
- AS/AAS degree in business or any related field.
- 3-5 years of payroll & benefits experience, managing multistate a plus.
- Must be currently residing within fifty miles of Lakeland, FL.
- Experience with Paylocity and other HRIS systems.
- Experience processing benefit and TPA billing.
- Successful management of HRIS for payroll, benefits, personnel files.
- Ability to work autonomously, interact with management and manage multiple priorities simultaneously.
- Excellent verbal and written communication skills; strong analytical skills.
- Exceptionally meticulous, high degree of accuracy in handling sensitive data.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- While at work, this position is primarily a sedentary job and requires that the associate can work in an environment where they will consistently be seated for most of the workday.
- This role requires that one can sit and regularly type on a keyboard for the majority of their workday.
- This position requires the ability to observe a computer screen for extended periods of time to observe their own and other’s work, as well as in-coming and out-going communications via the computer and/or mobile devices.
- The role necessitates the ability to listen and speak clearly to customers and other associates.
- The work environment is an open room with other associates and noise from others will be part of the regular workday.
- This role is hybrid with 3 days in office and 2 days remote. Remote work requires a dedicated, focused space to perform duties.