Job Description
Job DescriptionDescription:
Chicago Atlantic is a private markets alternative investment manager focused on industries and companies where demand for capital exceeds traditional supply. The firm’s investment strategies include opportunistic private credit and equity with focuses on loans to esoteric industries, specialty asset-based loans, liquidity solutions and growth and technology finance. Chicago Atlantic has closed over $2.7 billion in credit facilities. Chicago Atlantic’s team of over 85 professionals has offices in Chicago, Miami, New York and London. For more information on Chicago Atlantic’s investment opportunities and financing products, visit chicagoatlantic.com.
We are seeking a high-performing Executive Assistant to the CEO with experience supporting senior leaders in banking, private equity, investment management, or similarly fast-paced, high-stakes environments. This individual will serve as a trusted partner to the CEO, ensuring the CEO’s time, priorities, communications, travel, and daily operations are executed with precision, discretion, and professionalism.
The ideal candidate is proactive, polished, organized to the extreme, and operates with a “no task too big or too small” mindset. You are calm under pressure, anticipate needs before they arise, and thrive in an environment where speed, judgment, and confidentiality matter.
This role is based in Miami, Florida, with flexibility for an exceptional candidate located elsewhere who can support frequent travel and maintain high responsiveness.
Requirements:
What You'll Do:
Executive Support & Priority Management
- Serve as the CEO’s primary administrative and operational partner, ensuring priorities are executed effectively and efficiently.
- Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements.
- Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment.
- Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups.
Travel & Logistics (High Complexity)
- Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed).
- Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes).
- Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences.
Communications & Executive Presence
- Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging.
- Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams.
- Act as a gatekeeper for inbound requests and protect executive bandwidth.
Confidentiality, Judgment & Operational Excellence
- Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation.
- Maintain strict confidentiality and execute with exceptional judgment.
- Build strong internal relationships to ensure seamless coordination across teams.
Project Management & Special Assignments
- Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through.
- Maintain organized systems for documents, contacts, and recurring business rhythms.
- Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward.
What You'll Bring:
Required
- 5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment.
- Background in banking, private equity, or investment management strongly preferred.
- Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work.
- Exceptional attention to detail—accurate, thorough, and highly structured.
- Strong written communication skills with a professional, executive tone.
- High level of discretion, maturity, integrity, and judgment.
- Comfort with ambiguity and ability to execute independently.
Preferred
- Experience supporting investor relations and/or board-level meeting rhythms.
- Experience coordinating executive offsites and high-profile events.
- Advanced proficiency with Microsoft Office / Google Workspace (Outlook/Google Calendar mastery required).
- Strong project management habits and systems thinking.