Job Description
Role Description
This role is pivotal to maintaining a productive and organized work environment, supporting both leadership and staff, and ensuring that administrative processes run efficiently. You’ll be the go-to person for all things operational—from coordinating schedules and managing supplies to supporting HR and finance functions.
Responsibilities:
- Support to office staff and management.
- Coordinate domestic and international travel arrangements.
- Maintain accurate records, handle confidential files, and ensure.
- Assist with invoice processing, budget tracking, and expense reporting.
- HR Assistance, support onboarding/offboarding processes and coordinate training sessions.
- Monitor inventory, place orders, and liaise with external vendors and service providers.
- Ensure the office environment is clean, safe, and well-maintained; coordinate repairs and maintenance as needed.
- Serve as the first point of contact for internal and external inquiries, ensuring professional and timely responses.
Qualifications:
- Minimum 5 years of experience in office administration or a related role
- Proven startup pace experience
- Strong organizational and time-management skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite and familiarity with office management software
- Ability to handle sensitive information with discretion
- High school diploma required; associate or bachelor’s degree preferred
Who we are:
DEEP is an international design and engineering company on a mission to make humans aquatic. We’re doing this by advancing ocean exploration through the development of new technologies that will enable humans to live and work in underwater environments for longer periods of time.
Why join our team:
- Health insurance
- 15 days paid time off per year
- Professional development and training opportunities
- Supportive and inclusive team culture
Salary: $50,000 - $65,000 based on experience
Office Location: Coconut Grove, FL