Administrative Specialist

Job Description

Job DescriptionDescription:

The Administrative Specialist position, also known as the Resident Compliance Specialist, is perfect for any candidate with strong administrative and clerical skills who is proficient in the use of Microsoft Word and Excel. This role is responsible for establishing and maintaining records and files to adhere to Federal and State rules and regulations concerning the compliance program. This role prepares correspondence for contractors and Departmental personnel with regards to the state of compliance, as directed by Departmental procedures and/or directives released by the District Contract Compliance Manager (DCCM). Compliance experience is preferred, but not required.

The entry level hourly rate for this role, without prior compliance monitoring experience is $26.00. Previous compliance monitoring experience may qualify for additional compensation

ESSENTIAL JOB FUNCTIONS:

• Reviews the Daily Work Reports (DWR) for all active construction projects in the district.

• Attends preconstruction conferences to inform contractors of their obligations relating to EEO/DBE/OJT, Davis Bacon, and associated Federal rules and regulations.

• Promotes effective communication with contractors in order to ensure good exchange of information and timely submittals.

• Analyzes the content of each DWR in order to determine the status of active contractors.

• Verifies contractor’s payrolls for format, classification, pay, and timely submittal. When field interviews are received from project personnel, verifies information against payrolls. Issues noncompliance notices to contractors for incorrect classification, pay scales, etc.

• Establishes and maintains files for payrolls and labor interviews. Prepares for submission to appropriate offices.

• Establishes and maintains all documents related to the On-the-Job Training Program. Checks personnel action forms to see if they comply with training guide schedule. Travels to project sites to interview training candidates as outlined in Compliance Reference Guide.

• Verifies Monthly Time Reports against payrolls and reports inconsistencies, and ensures timely submission of the Monthly Time Reports.

• As directed by the DCCM, will actively engage in all aspects of project management to ensure adherence to Federal and State rules and regulations.

EDUCATION AND EXPERIENCE:

Education: High School Diploma or general education certificate

Experience: Two years of experience in the area of EEO/AA/DBE/OJT, the highway construction field or administration preferred.

Other: Valid Driver’s License with acceptable MVR

Equal Opportunity Employer M/F/Disability/Veteran/AA/DFWP

Jones Edmunds & Associates will not sponsor a work visa (e.g. H1B, etc.,) to fill this position.

As a condition of employment with Jones Edmunds & Associates any successful job applicant will be required to pass a pre-employment background investigation, drug screen and motor vehicle report.

Requirements: