Job Description
Job Description
Fifteen Group Capital seeks an exceptional Personal Assistant to support our founding principals in both their professional and personal lives. This unique opportunity combines executive support with comprehensive lifestyle management for accomplished real estate entrepreneurs.
Who We Are
Fifteen Group Capital is a sophisticated real estate investment firm based in Miami, specializing in opportunity-driven, value-added acquisitions and development projects. Our portfolio spans major real estate asset classes across key markets, with a particular focus on multifamily properties in high-growth regions. We pride ourselves on our entrepreneurial approach and our ability to identify opportunities where others may not. Our founding principles are accomplished entrepreneurs who value exceptional support and discretion.
The Opportunity
This role is primarily focused on personal assistant responsibilities, with executive support functions as a secondary component. You will serve as a trusted partner to our founding principles, managing both their personal lives and select professional matters. This position requires exceptional organizational skills, absolute discretion, and the ability to seamlessly transition between personal errands and executive-level tasks.
Primary Responsibilities:
Personal & Lifestyle Management (Primary Focus):
- Manage all aspects of personal calendar coordination, appointments, and scheduling
- Oversee household operations and serve as primary liaison with household staff, contractors, and service providers
- Coordinate comprehensive travel arrangements for personal and family trips, including accommodations, dining reservations, and detailed itineraries
- Manage vehicle fleet maintenance, registrations, insurance policies, and service appointments
- Handle personal errands including shopping, deliveries, pickups, and returns
- Coordinate residential property maintenance, repairs, and improvement projects
- Schedule and manage personal appointments (medical, dental, automotive, and other services)
- Research and recommend vendors, services, and solutions for personal needs
- Plan and execute personal events, dinners, and social engagements with meticulous attention to detail
- Manage personal correspondence, gift coordination, and thank-you notes
- Coordinate with family office, accountants, attorneys, and other professional advisors on personal matters
Executive & Business Support (Secondary):
- Manage professional calendars and coordinate business meetings and appointments
- Arrange business travel including flights, hotels, and ground transportation
- Screen and prioritize communications, serving as gatekeeper when appropriate
- Draft correspondence and manage confidential business communications
- Process expense reports and manage business credit card reconciliation
Ideal Candidate Profile
Experience & Background:
- 5+ years of experience as a personal assistant or executive assistant supporting high-level executives or high-net-worth individuals
- Demonstrated expertise in lifestyle management, household coordination, and estate management
- Proven track record of managing complex personal and professional calendars
- Experience handling confidential and sensitive information with absolute discretion
- Bachelor's degree preferred
Essential Skills & Attributes:
- Exceptional organizational abilities with meticulous attention to detail
- Proactive mindset with ability to anticipate needs before they are expressed
- Outstanding time management skills and ability to prioritize effectively
- Uncompromising commitment to confidentiality and discretion
- Professional demeanor with polished interpersonal and communication skills
- Resourceful problem-solver who remains calm under pressure
- Service-oriented approach with a "no task too small" mentality
- High level of flexibility and adaptability to changing priorities
- Sound judgment and decision-making capabilities
- Advanced proficiency in Microsoft Office Suite and technology platforms
Practical Requirements:
- Valid driver's license with clean driving record and reliable personal vehicle
- Willingness to be accessible via phone for urgent matters outside standard business hours
- Flexibility to accommodate occasional early mornings, evenings, or weekend tasks
- Local travel required for errands, appointments, and household tasks throughout Miami area
Compensation & Benefits
- Competitive annual salary of $90,000 - $100,000, commensurate with experience
- Comprehensive health insurance coverage
- Direct exposure to successful entrepreneurs and real estate industry leaders
- Professional development opportunities in a dynamic, growth-oriented environment
- Work location in Midtown Miami, Florida
- Opportunity to make a meaningful impact supporting accomplished executives
What to Expect
This position offers significant variety and responsibility. A typical day might include reviewing and optimizing the principals' personal and professional calendars, coordinating with household staff about property maintenance needs, arranging comprehensive travel logistics for an upcoming personal trip, managing vehicle service appointments, researching vendors for an upcoming event, handling personal errands, and coordinating with professional advisors. The role requires seamless transitions between personal lifestyle management and executive support functions, with the majority of time devoted to personal matters. Strong organizational skills and the ability to manage competing priorities are essential.
Position Details
- Location: In-office position in Midtown Miami, Florida
- Schedule: Full-time with flexibility required for occasional early mornings, evenings, or weekend tasks
- Travel: Local travel throughout Miami area for errands, appointments, and household tasks; no extensive travel required
- Reports to: Founding Principals of Fifteen Group Capital
- Position Type: Non-exempt
How to Apply
If you are an experienced personal assistant seeking a challenging and rewarding opportunity with accomplished real estate entrepreneurs, we invite you to apply.
We look forward to reviewing applications from qualified candidates who meet the requirements outlined above.
Fifteen Group Capital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.