Job Description
Job Description
Job Summary:
Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Administrative Assistant for our Boca Raton, FL office.
The starting salary/hourly rate for this position is $21.64, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.
Business hours for this non-exempt position are 9:00am. to 5:00pm, Monday through Friday. This position is fully in-office and does not offer a hybrid work option. The requirement will be discussed more during the interview process.
To be considered for this position, you MUST apply at:
https://recruiting.paylocity.com/recruiting/jobs/Apply/3768845/Kovitz-S…
Duties/Responsibilities:
· Answer and direct incoming phone calls in a prompt and professional manner.
· Provide owners with accurate payment options and assist with payment-related inquiries.
· Respond to owner questions, including requests for payment plans, and ensure appropriate follow-up.
· Process in-person payments, issue receipts, and maintain accurate payment records.
· Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients.
· Prepare and print disbursement checks for attorneys.
· Perform general administrative duties, including scanning, mailing, filing, and document management.
· Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers.
· Perform other related duties as assigned to support office operations and attorney needs.
Required Skills/Abilities:
· Minimum of 2 years of administrative experience required.
· Legal administrative experience preferred but not required.
· Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
· Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
· Ability to work independently with minimal supervision while also contributing effectively in a team-oriented environment.
· Excellent verbal and written communication skills.
· Strong attention to detail and accuracy in all work.
· Ability to maintain confidentiality and handle sensitive information appropriately.
· Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.
Company DescriptionGrowing organization with innovative processes and resources. Collaborative, team-oriented organization.
Company Description
Growing organization with innovative processes and resources. Collaborative, team-oriented organization.