Job Description
Job Title: Office Manager -with HR and Accounting Experience
Location: Jupiter, FL 33458
Reports To: General Manager
Direct Reports: Receptionist and HR/Admin Assistant
Pay Range: $80K to $90K Salary
Position Summary:
The Office Manager will serve as a key member of the leadership team, responsible for overseeing both Human Resources and Accounting functions. This dual-role position ensures the HR operations are compliant and employee-focused while also managing the day-to-day financial operations and reporting. The role is integral in maintaining accurate records, supporting staff, executing payroll and benefits, and delivering timely and accurate financial reporting.
Qualifications:
- Bachelor’s degree in Business, Accounting, Human Resources, or related field.
- Minimum of 3 years of combined HR and Accounting experience; sports industry experience is a plus.
- Experience managing or supervising staff is preferred.
- Proficiency in Microsoft Excel; experience with Great Plains preferred.
- Strong knowledge of HR compliance, payroll processing, and benefits administration.
- Excellent communication, problem-solving, and organizational skills.
- Ability to work independently with high attention to detail and confidentiality.
Key Responsibilities:
Leadership & Supervision
- Directly manage and support the receptionist and HR/Admin Assistant.
- Provide coaching, task prioritization, and performance feedback to ensure smooth day-to-day operations.
- Help foster a collaborative, efficient, and responsive office environment.
- Provide oversight and direction for all local accounting activities, including Accounts Payable and Receivable.
Accounting & Finance
Reporting & Reconciliation
- Reconcile concession, sponsorship, and event-related revenues.
- Submit financial reports.
- Assist with month-end closings, budget prep, audits, and reforecasting.
Other Financial Responsibilities
- Monitor petty cash and reconcile monthly credit card statements.
- Coordinate with Club and external finance staff on financial procedures and audits.
Human Resources
Talent Acquisition & Onboarding
- Lead recruitment efforts for front office and seasonal roles.
- Manage new hire onboarding and offboarding processes.
Employee Relations & Culture
- Serve as the first point of contact for employee concerns and questions.
- Conduct investigations and support leadership in addressing employee relations matters.
- Promote a respectful, inclusive, and team-oriented workplace.
Compliance & HR Administration
- Maintain compliance with federal, state, and local labor laws.
- Ensure timely and accurate documentation of personnel files, I-9s, and policy acknowledgments.
- Maintain and update employee handbook and HR policies.
Payroll & Benefits
- Oversee bi-weekly payroll, ensuring accurate timekeeping and pay adjustments.
- Administer benefit programs including health, dental, vision, and 401(k).
- Manage COBRA, FMLA, and leave of absence tracking.
Performance Management & Development
- Coordinate employee performance review process.
- Identify training opportunities and recommend professional development solutions.
Administrative Operations
- Manage vendor relationships (e.g., IT and office equipment providers).
- Order and maintain inventory of office supplies and technology items.
Work Environment:
- Primarily office-based with occasional on-field or event-related duties.
- Must be available to work evenings, weekends, and other days as needed.