Grants Coordinator

Job Description

Job Description

Position: Grants Coordinator

Reports to: Assistant Finance Director / Controller

Emergency Classification: Essential

FLSA Classification: Non-Exempt

Pay Grade: 109

Are you highly organized, detail-driven, and passionate about public service finance? The Town of Fort Myers Beach is seeking a skilled and motivated Grants Coordinator to join our Finance Department. This position plays a key role in supporting the Town's operations by overseeing the administration and compliance of grant-funded programs.

The ideal candidate will have a strong background ingrant tracking and reporting, and municipal or governmental financial practices.

The Town of Fort Myers Beach is a community committed to resilience and revitalization. By joining our team, you'll be contributing to our ongoing recovery efforts and helping build a stronger, more sustainable future. If you're ready to put your skills to work in a role that makes a meaningful impact, please review the job description and apply through the job ad.

Health & Wellness: Comprehensive health insurance plans for you and your family with low deductibles and low annual maximums! The Town of FMB pays 100% of employee only coverage and 50% of dependent coverage. Employer paid life insurance, short- and long-term disability insurance, and gym membership reimbursement.

Work/Life Balance: The Town of FMB offers 26 days of PTO Annually, 14 Paid Holidays annually, paid parental leave, and flexible scheduling options.

Retirement Planning: 401(a)/457(b) Pension Plan with an employer contribution in which you are immediately vested.

and more!

Position Summary

The Grants Coordinator is responsible for managing and coordinating grant activities to support the Town's strategic goals and initiatives. This role involves identifying funding opportunities, preparing grant proposals, overseeing compliance, and ensuring the timely reporting and documentation of grant-funded projects. The Grants Coordinator will collaborate with various departments and external agencies to ensure effective and compliant use of grant resources.

Responsibilities and Reporting During an Emergency Situation: If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

Examples of Essential Duties

• Research, identify, and track grant opportunities from federal, state, and private sources aligned with Town priorities.
• Coordinate and monitor grant program administration including policies, contract management, data collection, and project tracking.
• Collaborate with departments to determine grant needs and prepare applications and supporting documentation.
• Develop budgets, narratives, and required materials for grant proposals and submit applications.
• Serve as the primary contact for grant-related inquiries, coordination, and communications.
• Ensure compliance with grant terms and conditions, including financial and programmatic reporting and audit requirements.
• Maintain records and documentation related to grant-funded projects.
• Submit timely, accurate reports to funding agencies and internal stakeholders regarding accomplishments and outcomes.
• Conduct evaluations of grant-funded programs and recommend improvements to the Finance Director.
• Track reimbursements and process all grant billing.
• Support preparation of audit documentation related to grants and assist with addressing audit findings.
• Serve as liaison between the Town and funding agencies, fostering positive working relationships.
• Attends assigned meetings and events.
• Performs emergency response tasks and assignments as directed.
• Performs other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

REQUIREMENTS:

Education, Certification, and Experience:

• Bachelor's degree in Finance, Public Administration, Technical Writing, or a related field preferred.
• Minimum of three years of experience in grant writing, administration, and compliance.
• Experience with governmental grant programs highly preferred.

***Relevant work experience may substitute on a year for year basis for the required education

Knowledge, Skills, and Abilities:

Knowledge:

• Knowledge of grant application processes, compliance requirements, and federal, state, and local grant regulations.
• Understanding of governmental grant programs, including research, writing, reporting, and financial administration.
• Familiarity with Town organization, policies, procedures, and applicable laws and codes.
• Knowledge of contract and records management as it relates to grant-funded activities.
• Awareness of compliance requirements for audits, financial reports, and grant-related documentation.

Skills:

• Skilled in researching, identifying, and matching funding opportunities to Town priorities.
• Strong writing skills for preparing compelling grant proposals and accurate reports.
• Effective verbal communication skills to collaborate with departments and communicate with funding agencies.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and grant management tools.
• Time management and organizational skills to handle multiple deadlines and priorities.
• Analytical skills to assess program outcomes and recommend improvements.
• Recordkeeping and documentation skills to ensure audit-ready grant files.

Abilities:

• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to interpret and apply applicable grant regulations and communicate complex information clearly.
• Ability to create and manage budgets and narratives for grant proposals.
• Ability to track, monitor, and report on grant performance metrics and compliance.
• Ability to establish and maintain effective relationships with Town staff, funding agencies, and the public.
• Ability to present information in a clear and concise manner, both verbally and in writing.
• Ability to adapt to changing priorities, emergencies, or evolving program requirements.

Physical Requirements:

• Task involves some physical effort in standing, bending, stooping, stretching and walking, or frequent moderate lifting (20 pounds); and standard dexterity in the use of fingers, limbs, or body in the operation of shop or office equipment.
• Tasks may involve extended periods of time working at a desk in front of a computer.

Environmental Requirements:

• Task is regularly performed without exposure to adverse environmental conditions.

Sensory Requirements:

• Task requires sound perception and discrimination.
• Task requires visual perception and discrimination.
• Task requires oral communications ability.

Veteran's Preference

The Town of Fort Myers Beach provides Veterans' Preference in employment for eligible veterans, spouses of veterans, and qualifying family members, in accordance with the Florida Department of Veterans' Affairs guidelines.

How to Claim Veterans' Preference:

1. Notify Human Resources at hr@fmbgov.com to request Veterans' Preference at the time of application.
2. Obtain the Veterans' Preference Form, which will be provided by Human Resources, and indicate your eligibility.
3. Submit the required documentation (e.g., DD-214 form, VA disability letter, or applicable spouse documentation) along with your completed application.

If you require assistance or have questions about this process, please contact Human Resources at (239) 896-4284 or hr@fmbgov.com.

The Town of Fort Myers Beach is an EOE and DFW

Employment at the Town of Fort Myers Beach is contingent upon your successful completion of the following:

1. Pre-employment drug screening, pursuant to the Drug-Free /Alcohol-Free Employment Policy as outlined in the Town's Employee Handbook adopted by Council effective January 2022.

1. General background verification.